The Administrative Services Supervisor is responsible for oversight of the day to day operations and supervision of the fiscal team who provide administrative support to nine (9) divisions within Health & Human Services.
 
The fiscal team is responsible for:  Accounts Payable, grant tracking & reporting, Accounts Receivable, budget, payroll, and recruitment and selection.

Administration and Support Services includes department support services and some direct services. This program is responsible for negotiating and monitoring H&HS subcontracted services, and H&HS fiscal and evaluation services.

This is the first-line supervisory level over classifications in a professional and/or technical discipline. This class is distinguished from lower-level jobs by the responsibilities for supervision of unit activities and staff, and from management-level classifications by the emphasis on the performance of technical work and delivery of services. Incumbents are responsible for performing advanced and/or complex technical work in area assigned; providing technical direction and problem resolution related to program services and activities; ensuring staff and program compliance with applicable laws, regulations, policy and procedure; and reviewing and preparing statistical and related reports.

Schedule: Monday - Friday; 8:00am - 5:00pm

*This is a non-represented position*

Lane County Health & Human Services is committed to providing Trauma Informed Care.  As an organization, we recognize that many of the people we serve have experienced trauma, either currently, recently or in their past.  Our agency is dedicated to incorporating an understanding of trauma, both with our clients and with each other.  Our employees receive ongoing training to develop or deepen their understanding of trauma and its impacts.

In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.

This 2018-2021 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.

These duties are a representative sample; position assignments may vary.

1. Supervises professional and technical staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.

2. Supervises the day-to-day activities of an assigned unit in a professional and/or technical discipline, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, and standards; ensures effective delivery of services; ensures compliance with Federal, State, and local laws, regulations, codes, and/or standards.

3. Prioritizes and coordinates the delivery of services and activities to achieve established goals and objectives. Assesses the outcomes and recommends process improvements.

4. Performs a variety of complex, advanced professional and technical work related to assigned area of responsibility; serves as a technical expert and provides technical direction and problem resolution related to services and activities.

5. Serves as a liaison with employees and external organizations; represents the County and/or section at a variety of meetings, public events, training sessions, on committees, and/or other related events.

6. Responds to and resolves concerns, complaints, and/or other related issues received from internal staff, the general public, outside agencies, and/or other interested parties.

7. Prepares, reviews, interprets, and analyzes a variety of information, data, and reports; makes recommendations based on findings; maintains applicable databases, files, and/or records.

8. Participates in the preparation and administration of the unit budget; prepares cost estimates and submits justifications for budget items; monitors and controls expenditures.

9. Performs other duties of a similar nature or level.

Knowledge of:
• Supervisory principles;
• Culturally competent practices;
• The role that culture plays in work relationships, operations and dynamics;
• Applicable Federal, State, and local laws, rules, ordinances, statutes, and regulations;
• Record keeping principles;
• Public relations principles;
• Basic budgeting principles;
• Project management principles and practices;
• Advanced principles and practices of assigned area of responsibility;
• Analytical methods and techniques;
• Report preparation methods;
• Area resources;
• Program/project management principles and techniques.

Skills in:
• Monitoring and evaluating the work of subordinate staff;
• Prioritizing and assigning work;
• Preparing and maintaining a variety of reports;
• Presenting information and recommendations;
• Compiling and analyzing data;
• Monitoring a budget;
• Working effectively with clients, co-workers, employees and supervisors from diverse backgrounds;
• Gathering, interpreting and behaviorally adapting to cultural contexts;
• Planning and managing projects;
• Analyzing situations, identifying alternative solutions, and recommending improvements;
• Conducting negotiations;
• Interpreting complex documents;
• Identifying emerging trends, needs, and services;
• Assessing the consequences and outcomes of services;
• Ensuring compliance with applicable policies, procedures, codes, laws and regulations;
• Using a computer and applicable computer applications;
• Communication, both verbal and written, sufficient to exchange or convey information and to receive work direction.

Positions in this class typically require:

Bachelor's Degree in a related field and four years of professional experience directly related to area assigned, including lead or supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Some positions may require a Master's Degree or Medical Doctorate specific to area assigned.

This position is subject to a full criminal offender information record check. If fingerprinting is required, the fee is paid for by the successful candidate and the expense is non-reimbursable.   
TOBACCO FREE CAMPUS POLICY
The Board of County Commissioners wants to help Lane County be the healthiest county in the state. Effective October 1, 2018, any tobacco use, including vaping devices, will not be allowed inside or on the grounds of properties owned or occupied by Lane County including: All outdoor areas, parking lots, County vehicles, and personal vehicles while on County property.

EQUAL EMPLOYMENT OPPORTUNITY
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace.  All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Amendment Act and would like to request an accommodation, you may request an accommodation during the online application process, or request an accommodation by contacting the Department of Human Resources prior to the recruitment close date at 541-682-3124.