Enterprise Financial Systems Business Systems Analyst - Time-Limited



Enterprise Financial Systems Business Systems Analyst - Time-Limited

Salary

$79,080.98 - $96,111.88 Annually

Location

Santa Rosa, CA

Job Type

Full-Time

Job Number

17/05-0155-OTL

Department

Auditor – Controller – Treasurer – Tax Collector' Office (AUD)

Opening Date

05/11/2017

Closing Date

6/5/2017 11:59 PM Pacific

Bargaining Unit

05

Position Information

Become an Enterprise Financial System (EFS) Business System Analyst!

The Auditor-Controller-Treasurer-Tax Collector's Office (ACTTC) seeks a Business System Analyst to provide technical and functional support for all County of Sonoma EFS users. This full-time, time-limited position is funded through June 30, 2019.

Assisting the Department Information Systems Manager, the Business System Analyst works closely with all members of the EFS Support Organization team to support the County's internal and external customers.

The EFS Support Organization Seeks Candidates Who:

  • Are highly motivated, self-starters, and work well in a fast-paced environment
  • Have a strong customer service focus, with excellent written and verbal communication skills
  • Possess technical aptitude and continued interest in sourcing and learning about new industry offerings
Successful candidates will have experience with Enterprise Resource Planning (ERP), Supply Chain Management (SCM), Enterprise Financial Systems (EFS), Human Resource Management Systems (HRMS), and PeopleSoft.

The Business Systems Analyst Will:
  • Monitor, troubleshoot, and respond to, functional and technical, system support tasks
  • Work collaboratively with support staff and end users to configure, test, document, and deploy improvement and enhancement research
  • Provide formal recommendations for improvement, based on reviews of existing business processes and system functionality
  • Analyze, create, and maintain appropriate documentation of system functionality and business processes, including the development and management of documentation standards
What Makes Sonoma County a Great Choice:

As well as opportunities for advancement, variety of work, training, and camaraderie, you can look forward to other benefits*, including:
  • Eligibility for a 5% salary increase after 1040 hours (6 months when working full-time) for good work performance; eligibility for a 5% salary increase every year thereafter until reaching the top of the salary range for good work performance
  • A monthly cash allowance of $600
  • An Annual Staff Development/Wellness Benefit Allowance of $500
  • Competitive vacation and sick leave accruals, and 11 paid holidays per year
  • Significant County paid premium contribution to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
When you join the County of Sonoma, you have the freedom to explore your career and the beauty of our county. Please visit www.sonomacountyconnections.org and www.santarosachamber.com for additional information about our picturesque coastline, majestic redwoods, historic towns, fine dining, award winning wineries, and the variety of entertainment and cultural activities.

*Benefits described herein do not represent a contract and may be changed without notice.

The Civil Service title for this position is Business Systems Analyst.
 
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Minimum Qualifications

Education: Any combination of education, training and experience, which provides an opportunity to acquire the knowledge and abilities listed. Typically, possession of a baccalaureate degree from an accredited college or university in computer science, information processing, business administration, public administration, or a closely related field.

Experience: Typically, three (3) years of full-time or its equivalent experience analyzing business processes and information systems and managing complex business projects, which must have included two (2) years of design and project management responsibility for small and medium business applications.
 
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Knowledge of: Principles and practices of project analysis and management on large business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; methods of developing business process specifications; procedures and methods for testing business functions; principles and practices of producing effective project documentation; application software including presentation, spreadsheet and work processing applications; business systems applications in finance, and/or human resources; enterprise resource planning systems.

Ability to: Analyze, evaluate and integrate business processes and procedures; develop and document business and technical process, functions and procedures; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in business re-engineering projects; work closely with technical and business managers and staff in a teamwork setting; develop a solid understanding of departmental business processes and technology requirements; read and interpret a variety of technical manuals and instructions; respond to requests and inquiries from external groups and citizens, business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; prioritize and meet project timelines; communicate effectively both orally and in writing; establish and maintain effective working relationships.

Selection Procedure & Some Helpful Tips When Applying

& SOME HELPFUL TIPS WHEN APPLYING

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
For more detailed information about examination steps and the hiring process, you are encouraged to visit http://sonomacounty.ca.gov/HR/Recruitment-and-Classification/Getting-a-Job and review the hiring process overview.
 
APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
 
Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.
 
The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
  • Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.
Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination.  Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.
 
ADDITIONAL INFORMATION
 
A background investigation will be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.
 
Additionally, a pre-employment medical examination, including a drug screening, may be required prior to employment.

HOW TO APPLY

Applications are accepted on-line at: www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.
 
The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. More information can be found at: http://hr.sonoma-county.org/content.aspx?sid=1024&id=1256.
 
HR Analyst: CG
HR Technician: RR

IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions.

COUNTY OF SONOMA BENEFITS: GENERAL*

These are some of the excellent benefits the County offers:
 
Paid Time Off: Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.
 
Health Plan: Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units.

Cash Allowance: In addition to monthly salary, a cash allowance of approximately $600 per month.
 
Retirement: Fully integrated with Social Security.
 
IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.
 
Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.
 
Plus excellent dental, vision, disability, life insurance, professional development and more.
 
For answers to specific questions regarding the employment process, more details about benefits or retirement, please contact Human Resources at (707) 565-2331.  Additional details about benefit and compensation packages can be found in the MOUs located here: http://sonomacounty.ca.gov/HR/Employee-Relations/Labor. For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to http://sonomacounty.ca.gov/Departments-Agencies/Human-Resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900.
 
*IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice.

01
How did you first learn about this opportunity?
  • CalJobs
  • California State Association of Counties
  • CareerBuilder
  • Careersingovernment.com
  • College or University
  • Craigslist
  • Employee of Sonoma County
  • Facebook
  • GovernmentJobs.com
  • Hispanic Chamber of Commerce of Sonoma County
  • Indeed
  • Job Fair
  • La Voz
  • Latino Service Providers
  • Minority Organization or Group
  • Monster
  • Press Democrat
  • Sacramento Bee
  • sonoma-county.org/www.yourpath2sonomacounty.org
  • Sonoma County Human Resources Office
  • Sonoma County Job Line
  • Twitter
  • Veterans Services Office
  • Women's Organization or Group
  • Other Internet Site
  • Other Publication
02
For this question, and all subsequent questions, provide sufficient information to allow for a thorough evaluation of your qualifications.
Please describe your education in computer science, information processing, business administration, public administration, or a closely related field. Include your degree(s), the names of related courses completed, the number of units earned, and the name of the accredited college or university.
03
Please describe your training and experience analyzing business processes and information systems, managing complex business projects, and handling design and project management responsibilities for small and medium business applications. Include job title(s), employers name(s), employment dates, and a description of your primary duties for each relevant position.
04
Please describe your Enterprise Resource Planning (ERP) system support experience related to financial management, human resources, and/or payroll. Highlight your experience working in a government setting. Include specific examples of the software/web-based database system(s) used, type(s) of support you provided, a description of the customer base, and include the number of end users.
05
Please describe your experience implementing project improvements and enhancements. Provide details about your role and responsibilities, the research and/or analysis you conducted, obstacles encountered and how you address them, and the outcome.
06
Please describe your training and/or experience creating system and/or customer support documentation for a business system. Provide an example that best illustrates your level of expertise and explain what you were documenting, who the target audience was, how you presented the information, and the end result you achieved.

Required Question

Agency
County of Sonoma (CA)
Address
575 Administration Drive, Suite 116B

Santa Rosa, California, 95403
Phone
(707) 565-2331