Become part of Restaurant Associates, a name that has been synonymous with exciting restaurant concepts and high-quality food service for over half a century. RA is a New York City leader in the foodservice industry for some of the nation's premier museums, performing arts centers and corporate accounts. Restaurant Associates’ commitment to upscale dining has led the way to develop successful culinary programs. If you share our belief in the value of delivering Superior Quality Food and Delivery Hospitality Excellence, we invite you to learn more about Restaurant Associates’ dynamic select team of professionals. Come share your talents with one of the nations’ fastest-growing, multi-million dollar organizations.

Key Responsibilities:

Event Coordination

• Input and maintenance of all Reserve data for all events including inquiries, tentative and definite. Includes customer contacts, event details, food, beverage, setup, service, directions, financials and event status
• Detailing function sheets with equipment needs and rental orders
• Distribution of function sheets to all internal departments assuring the most current information is received
• Confirming details with various departments as necessary
• Creation of captain’s packets for each event including staff sheets, equipment pulls, beverage pulls, signage, expo sheets, etc. as needed
• Assuring that captains are in receipt of packet
• Creation of buffet signage and printed menus as required for each event
• Preparing or sourcing event layouts
• Placing all necessary vendor orders such as ice, walkie talkies…
• Preparing and placing rental orders including updates on guest count and needs
• Assembly and upkeep of organized event files including all correspondence, orders, invoices, payments, proposals, function sheets, etc.
• Processing of certificate of insurance requests
• Updating function sheet and all departments with event guarantee/set

Sales

• Inquiry intake including all pertinent event information client contact, date, time, format, number of guests, location, etc.
• Preparation of proposals for events to be reviewed by Director prior to submittal
• Support sales initiatives through research, marketing interface, communications and sourcing
• Interface with marketing department on materials and promotions tracking to deadlines
• Reserve input of all contacts, sales calls, etc.
• Client walkthroughs of venue spaces with intent to close event
• On-site sales representation at events as scheduled

Financials

• Receipt and processing of all deposits including Reserve entry and RMS input
• Review of Reserve financial entry to assure accurately forecasted
• Update event files with all receipts
• Communicate with accounting on any needs, clarification, etc.
• Request and complete client refunds for overpayment, etc.
• Prepare final event invoicing for presentation to client and RMS input

Administration

• Receive phone calls for Director/Vice President communicating detailed and accurate messages
• Assist in scheduling meetings, appointments, travel, etc.
• Prepare all P-card reports on weekly and monthly basis
• Prepare expense reports on a monthly basis

Operations

• Attend weekly operations/production meetings
• Communicate all details of events at meetings assuring that all internal departments have updated and accurate information
• Interface with Operations Director and Managers to communicate event details accurately and complete all function sheets accurately
• Preparation and submission of staff requisitions

Preferred Qualifications:

• Bachelor Degree in hospitality or Marketing preferred
• A minimum of 1 year experience in upscale, fine dining or catering and events
• Ability to multi-task in a fast paced environment
• Must be able to work a flexible schedule as the business demands
• Excellent Communication skills
• Strong knowledge of Microsoft programs: Word, Excel, Outlook

Full Benefits

Compass Group PLC is a world-leading food and support services company whose history can be traced back over 60 years. As a FTSE 100 listed company we generated an annual revenue of £17.8 billion in the year to 30 September 2015, operate in around 50 countries, employ over 500,000 people and serve over 4 billion meals every year.