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Executive Assistant Must-Have Resume Skills and Keywords

Are you interested in improving your job outlook and increasing your salary? How can you demonstrate that you are the most qualified candidate for an Executive Assistant position? Of course continuing to gain experience working as an Executive Assistant may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Executive Assistant and making sure your resume reflects your experience properly.

We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Executive Assistant jobs. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be an Executive Assistant or to advance your career into beyond this role.

Top Skills Mentioned in Job Descriptions

Top
10
Job Skills
Employers require a broad range of skills and qualifications in their descriptions of Executive Assistant positions. The top three keywords make up 38.79% of the total set of top terms. Look to the Resume Checklist below to see how Calendaring, Communication Skills, and Scheduling shares stack up against the share from resumes. MS Office, Administrative Support and Detail Oriented represent an additionally healthy share of the employer Executive Assistant job postings with their combined total of 33.17%. At 28.03%, Proactive, Travel Arrangements, Collaboration, and Expense Reports appear far less frequently, but are still a significant portion of the 10 top Executive Assistant skills and requirements according to employers.

Top Skills Mentioned in Resumes

Top
10
Job Skills
Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Executive Assistant positions. The top three keywords represent 38.88% of the total set of top resume listed keywords. Look to the Resume Checklist below to investigate how Calendaring, Scheduling, and MS Office match up to employer job descriptions. Customer Service, Administrative Support, and Microsoft Excel represent a very decent share of skills found on resumes for Executive Assistant with 29.5% of the total. At 31.61%, Admin Assistant, Invoicing, Expense Reports, and Travel Arrangements appear far less frequently, but are still a significant portion of the 10 top Executive Assistant skills and qualifications found on resumes.

Most Important Skills Required to Be an Executive Assistant as Listed by Employers and Employees

Here is a simple table of the top 10 skills and qualifications as listed by employers in Executive Assistant job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Executive Assistant on their resumes.
Top Executive Assistant Skills
Skills Required by Employers Share
Calendaring 14.31%
Communication Skills 12.60%
Scheduling 11.88%
MS Office 11.43%
Administrative Support 10.94%
Detail Oriented 10.80%
Proactive 7.46%
Travel Arrangements 7.28%
Collaboration 7.14%
Expense Reports 6.15%
Skills Listed by Employees Share
Calendaring 14.32%
Scheduling 13.05%
MS Office 11.51%
Customer Service 11.50%
Administrative Support 9.07%
Microsoft Excel 8.93%
Admin Assistant 8.24%
Invoicing 8.17%
Expense Reports 7.64%
Travel Arrangements 7.56%

Executive Assistant Resume Checklist

Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Executive Assistant positions. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Executive Assistant job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Executive Assistant Resumes
We did not find any skills or qualifications that were common on Executive Assistant job descriptions, but uncommon on Executive Assistant resumes.
Common Keywords on Executive Assistant Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Innovation
Proactive
Communication Skills
Detail Oriented
Interpersonal Skills
Both employer job listings and resumes from people who’ve held the position of Executive Assistant tend to always include skills and requirements found in this list. Whether you’ve only got Innovation, Proactive, Communication Skills, Detail Oriented or Interpersonal Skills in your background and experience, make sure to highlight the term prominently on your resume. As a candidate you’ll be competing with many others who are bound to have as many as you (or more!) of these common resume keywords highlighted in their application for a job as an Executive Assistant.
Uncommon Keywords on Executive Assistant Job Descriptions
Job Descriptions
Resumes
25%
50%
75%
100%
Secretarial
Administrative Support
Collaboration
Itinerary Management
Multi Tasking
Calendaring
MS Office
Travel Arrangements
Scheduling
Outlook
Expense Reports
Facilitation
Employer job listings seldom list Secretarial, Administrative Support, Collaboration, Itinerary Management, Multi Tasking, Calendaring, MS Office, Travel Arrangements, Scheduling, Outlook, Expense Reports or Facilitation as important skills or qualifications in Executive Assistant job descriptions. Nevertheless, candidates mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Executive Assistant position may go unnoticed or even discounted by hiring managers.

FAQs about Executive Assistant Skills and Resume Keywords

What are the most important Executive Assistant job skills to have on my resume?

The most common important skills required by employers are Innovation, Proactive, Communication Skills, Detail Oriented and Interpersonal Skills. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a position as an Executive Assistant, suggesting that having these keywords on a resume are important for success as an Executive Assistant.

What are the least important Executive Assistant job skills to have on my resume?

Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. Our analysis suggests that highlighting too prominently terms like Secretarial, Administrative Support, Collaboration, Itinerary Management, Multi Tasking, Calendaring and MS Office may be something to reconsider. These 7 terms appear 2.11, 2.31, 2.41, 2.70, 2.72, 2.79 and 2.81 times less frequently, respectively, than in job descriptions for an Executive Assistant role. This implies that highlighting any of these keywords on your resume may not be a great way to stand out to a potential employer.

How do I make sure my resume has all of the right keywords for an Executive Assistant position?

Unless your resume has a good density of the following skills and experience listed, you may not be considered for the role of Executive Assistant. Make sure to include a strong showing for the following keywords on your resume:
  • Innovation
  • Proactive
  • Communication Skills
  • Detail Oriented
  • Interpersonal Skills
Finally people who held the position of an Executive Assistant and list it on their resume are adding these terms that are less likely to be noticed by employers. You may want to consider downplaying these terms on your Executive Assistant application:
  • Secretarial
  • Administrative Support
  • Collaboration
  • Itinerary Management
  • Multi Tasking
  • Calendaring
  • MS Office
  • Travel Arrangements
  • Scheduling
  • Outlook
  • Expense Reports
  • Facilitation

Before applying for an Executive Assistant job

At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Executive Assistant. Get started on your journey with a new ZipRecruiter Profile today!