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What Is a Data Entry Clerk and How to Become One

What is a Data Entry Clerk Job Description?

A data entry clerk takes information and enters it into a spreadsheet, database, or other systems. Depending on where they work, data entry clerks also occasionally do other clerical duties, including pulling reports and documents, editing and updating records, and scanning and filing various documents.

Top 10 Skills Needed by Data Entry Clerks

Do your skills line up with what hiring managers are looking for when they are reviewing resumes for a Data Entry Clerk position? ZipRecruiter scanned over 9,000,000 job postings and created a list of the most commonly required abilities for Data Entry Clerks below.

Based on our assessment, mastering the skills below and listing them on your resume is critical in getting your Data Entry Clerk job application to the top of the stack.

  1. Data Entry Experience
  2. Attention to Detail
  3. Communication Skills
  4. Customer Service
  5. Clerical Skills
  6. MS Office
  7. Receptionist
  8. Administrative Assistant
  9. Microsoft Excel
  10. Written Communication

What is Required for a Data Entry Clerk Job Resume?

When putting together a resume for a data entry clerk position, one essential skill to emphasize is fast and accurate typing. Qualified data entry clerks also are highly organized, detail-oriented, skilled communicators, and possess solid knowledge of various word processing tools and spreadsheets.

Can I Work From Home in a Data Entry Clerk Job?

While some data entry clerks work in traditional offices, there are numerous opportunities for data entry clerks to work from home. For some projects, it may not be necessary to interact with co-workers to input information, so some employers hire employees or contractors what work from home to complete their data entry tasks. As with any work from home opportunity, make sure to confirm the legitimacy of the role and potential employer.

Data Entry Clerk Job Description Sample

With this Data Entry Clerk job description sample, you can get a good idea of what employers are looking for when hiring for this position. Remember, every employer is different and each will have unique qualifications when they hire for a Data Entry Clerk role.

Job Summary

We are seeking a dedicated, organized Data Entry Clerk to help us transfer large volumes of information into our new database and keep our records current when we collect new data. You must be detail-oriented and review the data for errors before inputting them into our new system. We expect you to work efficiently and transfer data as quickly and accurately as possible. We prefer candidates who have data entry experience, but we are willing to train the right person.

Duties and Responsibilities

  • Transfer data from various sources into the new database
  • Update databases or records with new information as it becomes available
  • Correct and modify inaccurate files and records
  • Comply with security backups and regular checks to ensure data is saved and stored properly
  • Organize paper formats, paper backups, and material source files as needed

Requirements and Qualifications

  • High school diploma or equivalent
  • Previous experience in data entry or equivalent experience in a related field a plus
  • Proficient in Microsoft Word and Excel
  • Able to quickly and accurately type and enter data; knowledge of touch typing system preferred
  • Attention to detail
  • Excellent communication and organizational skills