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Administrative Specialist II Must-Have Resume Skills and Keywords

Are you interested in improving your job outlook and increasing your salary? How can you demonstrate that you are the most qualified candidate for an Administrative Specialist II position? Of course continuing to gain experience working as an Administrative Specialist II may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Administrative Specialist II and making sure your resume reflects your experience properly.

In order to do so, you’ll want to know that employers commonly feature Clerical Skills and Communication Skills as the most prominent terms in their Administrative Specialist II job descriptions, yet those who have held the position of Administrative Specialist II and list it on their resume indicate Customer Service and Data Entry more predominantly. Do you know what you would list?

We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Administrative Specialist II jobs. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be an Administrative Specialist II or to advance your career into beyond this role.

Top Skills Mentioned in Job Descriptions

Top
10
Job Skills
Employers require a broad range of skills and qualifications in their descriptions of Administrative Specialist II positions. The top three keywords make up 42.64% of the total set of top terms. Look to the Resume Checklist below to see how Clerical Skills, Communication Skills, and Administrative Support shares stack up against the share from resumes. Customer Service, Compliance and Scheduling represent an additionally healthy share of the employer Administrative Specialist II job postings with their combined total of 28.79%. At 28.56%, Detail Oriented, Accuracy, Database, and MS Office appear far less frequently, but are still a significant portion of the 10 top Administrative Specialist II skills and requirements according to employers.

Top Skills Mentioned in Resumes

Top
10
Job Skills
Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Administrative Specialist II positions. The top three keywords represent 40.12% of the total set of top resume listed keywords. Look to the Resume Checklist below to investigate how Customer Service, Data Entry, and Scheduling match up to employer job descriptions. Microsoft Excel, MS Office, and Technical represent a very decent share of skills found on resumes for Administrative Specialist II with 28.52% of the total. At 31.37%, Administrative Support, Database, Admin Assistant, and Accuracy appear far less frequently, but are still a significant portion of the 10 top Administrative Specialist II skills and qualifications found on resumes.

Most Important Skills Required to Be an Administrative Specialist Ii as Listed by Employers and Employees

Here is a simple table of the top 10 skills and qualifications as listed by employers in Administrative Specialist II job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Administrative Specialist II on their resumes.
Top Administrative Specialist II Skills
Skills Required by Employers Share
Clerical Skills 20.59%
Communication Skills 11.36%
Administrative Support 10.69%
Customer Service 10.37%
Compliance 9.55%
Scheduling 8.87%
Detail Oriented 7.64%
Accuracy 7.35%
Database 7.13%
MS Office 6.44%
Skills Listed by Employees Share
Customer Service 17.75%
Data Entry 11.35%
Scheduling 11.02%
Microsoft Excel 9.84%
MS Office 9.76%
Technical 8.92%
Administrative Support 8.92%
Database 8.41%
Admin Assistant 7.23%
Accuracy 6.81%

Administrative Specialist Ii Resume Checklist

Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Administrative Specialist II roles. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Administrative Specialist II job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Administrative Specialist Ii Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Clerical Skills
Computer Literacy
Communication Skills
Employer job listings frequently list Clerical Skills, Computer Literacy or Communication Skills as requirements in Administrative Specialist II job descriptions; however, job seekers mention them far less frequently on their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Administrative Specialist II role may help you stand out more to hiring managers.
Common Keywords on Administrative Specialist Ii Resumes
Job Descriptions
Resumes
25%
50%
75%
100%
Instruction
Compliance
Detail Oriented
Administrative Support
Documentation
Accuracy
Human Resources Experience
Collaboration
Secretarial
Database
Scheduling
Technical
Calendaring
MS Office
Customer Service
Microsoft Excel
Data Entry
Outlook
Both employer job listings and resumes from people who’ve held the role of Administrative Specialist II tend to always include skills and requirements found in this list. Whether you’ve only got Instruction, Compliance, Detail Oriented, Administrative Support, Documentation, Accuracy, Human Resources Experience, Collaboration, Secretarial, Database, Scheduling, Technical, Calendaring, MS Office, Customer Service, Microsoft Excel, Data Entry or Outlook in your background and experience, make sure to highlight the term prominently on your resume. As a job seeker you’ll be competing with many others who are bound to have as many as you (or more!) of these common resume keywords highlighted in their application for a job as an Administrative Specialist II.
Uncommon Keywords on Administrative Specialist Ii Job Descriptions
Job Descriptions
Resumes
25%
50%
75%
100%
Invoicing
Account Receivables
Admin Assistant
Employer job listings rarely list Invoicing, Account Receivables or Admin Assistant as important skills or qualifications in Administrative Specialist II job descriptions. Nevertheless, job seekers mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Administrative Specialist II role may go unnoticed or even discounted by hiring managers.

FAQs about Administrative Specialist Ii Skills and Resume Keywords

What are the most important Administrative Specialist II job skills to have on my resume?

The most common important skills required by employers are Instruction, Compliance, Detail Oriented, Administrative Support, Documentation, Accuracy and Human Resources Experience. These skills and requirements are just as likely to be mentioned by employers as well as on resumes of people that held a job as an Administrative Specialist II, suggesting that having these keywords on a resume are important for success as an Administrative Specialist II. Additionally, employer Administrative Specialist II job descriptions list Clerical Skills as a desirable experience, even though Clerical Skills appears 4.28 times less on resumes, suggesting that it's worth considering including this keyword if you possess the experience.

What are the least important Administrative Specialist II job skills to have on my resume?

Although you'd probably love to load up your resume with every possible keyword you can, employers tend to look for the things they specify in the job description. Our analysis suggests that highlighting too prominently terms like Invoicing, Account Receivables and Admin Assistant may be something to reconsider. These 3 terms appear 2.03, 3.21 and 3.22 times less frequently, respectively, than in job descriptions for an Administrative Specialist II position. This indicates that highlighting any of these keywords on your resume may not be a great way to impress a potential employer.

How do I make sure my resume has all of the right keywords for an Administrative Specialist II position?

Unless your resume has a good density of the following skills and experience listed, you may not be considered for the role of Administrative Specialist II. Make sure to include a strong showing for the following keywords on your resume:
  • Instruction
  • Compliance
  • Detail Oriented
  • Administrative Support
  • Documentation
  • Accuracy
  • Human Resources Experience
  • Collaboration
  • Secretarial
  • Database
  • Scheduling
  • Technical
  • Calendaring
  • MS Office
  • Customer Service
Additionally employers frequently list the following as desirable qualities in an Administrative Specialist II candidate, but they are far less common on most resumes:
  • Clerical Skills
  • Computer Literacy
  • Communication Skills
Finally people who held the position of an Administrative Specialist II and list it on their resume are adding these terms that are less likely to be noticed by employers. You may want to consider downplaying these terms on your Administrative Specialist II application:
  • Invoicing
  • Account Receivables
  • Admin Assistant

Before applying for an Administrative Specialist Ii job

At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Administrative Specialist II. Get started on your journey with a new ZipRecruiter Profile today!