Skip to Main Content

Administrative Assistant Must-Have Resume Skills and Keywords

Are you interested in improving your job outlook and increasing your salary? How can you demonstrate that you are the most qualified candidate for an Administrative Assistant position? Of course continuing to gain experience working as an Administrative Assistant may be your best qualification, but there are other ways you can also develop your skills, like continuing education or volunteer opportunities. More immediately, however, you can be ready for your next opportunity or promotion by educating yourself about the duties, responsibilities, and required skills of an Administrative Assistant and making sure your resume reflects your experience properly.

We designed the ZipRecruiter Career Keyword Mapper to help you solve this problem and hopefully improve your resume. Using machine learning tools paired with industry research, our Marketplace Research Team helped analyze millions of job postings and resumes to identify the most important keywords related to Administrative Assistant jobs. Our goal is to help you discover opportunities to improve your resume or to help you understand what skills and qualifications you need to be an Administrative Assistant or to advance your career into beyond this role.

Top Skills Mentioned in Job Descriptions

Job Skills
Employers require a broad range of skills and qualifications in their descriptions of Administrative Assistant positions. The top three keywords make up 48.22% of the total set of top terms. Look to the Resume Checklist below to see how Admin Assistant, Scheduling, and Communication Skills shares stack up against the share from resumes. Administrative Support, MS Office and Calendaring are still quite important, but a smaller sliceof the employer Administrative Assistant job postings with their combined total of 24.8%. At 26.98%, Detail Oriented, Customer Service, Clerical Skills, and Data Entry appear far less frequently, but are still a significant portion of the 10 top Administrative Assistant skills and requirements according to employers.

Top Skills Mentioned in Resumes

Job Skills
Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Administrative Assistant positions. The top three keywords represent 46.7% of the total set of top resume listed keywords. Look to the Resume Checklist below to investigate how Admin Assistant, Customer Service, and Scheduling match up to employer job descriptions. MS Office, Microsoft Excel, and Data Entry represent a very decent share of skills found on resumes for Administrative Assistant with 27.52% of the total. At 25.79%, Invoicing, Communication Skills, Detail Oriented, and Receptionist appear far less frequently, but are still a significant portion of the 10 top Administrative Assistant skills and qualifications found on resumes.

Most Important Skills Required to Be an Administrative Assistant as Listed by Employers and Employees

Here is a simple table of the top 10 skills and qualifications as listed by employers in Administrative Assistant job postings since January of 2018, followed by the top 10 skills and qualifications most commonly listed by people who held the title of Administrative Assistant on their resumes.
Top Administrative Assistant Skills
Skills Required by Employers Share
Admin Assistant 28.86%
Scheduling 10.26%
Communication Skills 9.10%
Administrative Support 8.75%
MS Office 8.43%
Calendaring 7.62%
Detail Oriented 7.41%
Customer Service 7.03%
Clerical Skills 6.70%
Data Entry 5.84%
Skills Listed by Employees Share
Admin Assistant 20.80%
Customer Service 14.42%
Scheduling 11.48%
MS Office 9.62%
Microsoft Excel 8.99%
Data Entry 8.91%
Invoicing 7.27%
Communication Skills 6.32%
Detail Oriented 6.18%
Receptionist 6.02%

Administrative Assistant Resume Checklist

Our Resume Keyword Checklist is based upon an analysis of the most commonly found terms within both job descriptions and resumes for Administrative Assistant positions. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Various heuristic methodologies are then applied to ultimately create two top 20 lists of the most important and significant skills, certificates and requirements found within Administrative Assistant job postings and resumes. We then merge the two lists together and use a combination of statistics and rules-based scenarios to create a list that is audited by the Marketplace Research team, and finally turned into the checklist you see below. Our hope is that knowing this information can help you make your best impression with your next potential employer.
Uncommon Keywords on Administrative Assistant Resumes
We did not find any skills or qualifications that were common on Administrative Assistant job descriptions, but uncommon on Administrative Assistant resumes.
Common Keywords on Administrative Assistant Resumes
There is very little skills overlap between resumes and job descriptions for Administrative Assistant positions. While this is unusual, it may suggest there is a wide degree of variance between the types of experience people have who held Administrative Assistant positions and the requirements employers have when hiring for an Administrative Assistant. Your best bet is to focus your resume on the skills which you believe best suit the specific Administrative Assistant job listing.
Uncommon Keywords on Administrative Assistant Job Descriptions
Job Descriptions
Administrative Support
Clerical Skills
Travel Arrangements
Expense Reports
Communication Skills
Admin Assistant
Detail Oriented
Employer job listings rarely list Administrative Support, Clerical Skills, Travel Arrangements, Expense Reports, Communication Skills, Admin Assistant, Calendaring or Detail Oriented as important skills or qualifications in Administrative Assistant job descriptions. Nevertheless, candidates mention them much more commonly in their resumes. If you possess any or all of these experiences, including these keywords prominently on your resume when applying for an Administrative Assistant position may go unnoticed or even discounted by hiring managers.

Before applying for an Administrative Assistant job

At ZipRecruiter, we understand better than anyone the importance of using the right keywords to describe your experience — it’s crucial to attracting the right employers! We built our business on the ability to effectively match job seekers with employers using AI-technology that understands your resume and how likely you are to be noticed by a potential future employer. Having a ZipRecruiter profile that showcases your most relevant skills and abilities can help you get recruited into a new role as an Administrative Assistant. Get started on your journey with a new ZipRecruiter Profile today!