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Executive Assistant

sgsconsulting Woodcliff Lake ,NJ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Job Title: Executive Asst for the Oncology Data Services

Location: Woodcliff Lake, NJ USA  07677

Client: Eisai Pharmaceutical

Executive Asst for the Oncology Data Services
• Calendar Management: Coordinate within Oncology Data Services and inter-department to manage and maintain calendar for the VP, Executive Director, and 2 Directors.
Meeting: Arrange meeting, MS Teams, Webex, and teleconference calls; prepare agenda and take minutes; arrange for catering or luncheons.
• Travel coordinator: Research travel options via internet both domestic and international and then coordinate with travel agency (Concur). to finalize arrangements (i.e. car service, train/air/hotel). If conference/seminar-related, register for conference and book all logistics via conference website.
• Expense Report Submission: Process travel and entertainment expense reimbursements using ADP Concur. Reconcile purchasing cards on a monthly basis.
Purchase supplies for the Department, process payments.
• Maintain EPIC site for Data Services: Keep organization chart up to date; post documents/announcements as requested; update employees and contractors information,
• Database administration: Extract protocols and other documents from eDMS when requested. Procure signatures on clinical documents and initiate workflows in eDMS.
• Assist Clinical Data Review team members in preparing clinical documents as instructed
• Process invoices for payment.
• Miscellaneous: Print, copy, and scan documents.
• Provide administrative support to the Department Head and Directors

• 7+ years exp. Pharma req
• Two-year degree in Business, Finance, Economics, English, or other relevant field. General knowledge of accounting and invoice processing within an automated financial system.
• SRM/SAP purchasing/invoice processing experience a plus. Strong computer proficiency including Outlook, Concur, MS Word, Excel, and MS Project.
• Comfortable using electronic databases and researching online.
• Ability to work independently and to prioritize workload and shift work activities in order to meet business needs and department goals.
• Looking for someone who is strong, efficient, easy to get along with, good attention for details, takes initiative, problem solver, works well independently.
• Must be self-motivated and able to work independently.
• Person must have experience with invoicing




Woodcliff Lake, NJ
07677 USA