Receptionist/Office Assistant

Description

About nLIGHT

nLIGHT is a rapidly growing publicly listed company (NASDAQ: LASR). nLIGHT is a global leader in high-power semiconductor and fiber lasers for industrial, microfabrication, aerospace, and defense applications. Headquartered in Camas, WA, nLIGHT employs over 1,000 people with operations in the U.S., China, and Europe.

Our receptionist provides full-time front desk coverage and general office and administrative assistance in support of various groups and individuals. The successful candidate will be highly self-motivated, organized, and able to adapt to a consistently changing, fast-paced, and dynamic environment. This is an excellent opportunity to start your career at nLIGHT and learn about different areas of the business.
Responsibilities

• Provides reception desk coverage; answers and transfers calls, greets and signs visitors in, sorts and distributes mail, orders office supplies, and coordinates daily lunch program.
• Provides administrative assistance to all staff, performing general office duties and assisting with certain facilities, communication, new employee orientation, and safety related activities
• Works closely with and schedules office related vendors such as restaurants, furniture and office suppliers, and coffee and food vending service providers.
• Schedules and coordinates logistics for meetings and corporate events; reserves conference rooms, arranges catering, and provides meeting support.
• Maintains filing and performs data entry.
• Uses card-key badging system to create badges and assist with employee updates.
• Assists with company office move planning, coordination, and new office setup.
• Reconciles company credit card transactions and maintains expense records.
• Coordinates company events, including blood drives, flu shot clinics, holiday fundraisers, etc.
• Provides support for company safety protocols.
• Creates training and process documentation.
• Assists with coordinating travel arrangements including hotel reservations, airfare, and rental cars through preferred travel agency, as needed.
• Evaluates and recommends improvements in procedures, systems, and record keeping.
• Performs project management and various other administrative tasks, as needed.

Qualifications

• 3+ years of increasingly responsible clerical experience in a professional environment.
• College coursework or degree preferred.
• Experience in general accounting, business, human resources, or project management experience is a plus.
• Ability to communicate effectively, in English, with personnel at all levels of the organization.
• Ability to establish and maintain cooperative, positive, and effective working relationships.
• Ability to work without direct supervision and to apply sound judgment in making decisions in accordance with established policies and procedures.
• Excellent listening and customer service skills, in person and on the phone.
• Ability to protect confidential and proprietary information and to set professional boundaries.
• Excellent written and verbal communication skills.
• Proficient in Windows, Microsoft Word, Excel, and Outlook.
• MS PowerPoint and SharePoint knowledge is preferred.
• Good problem-solving and conflict resolution skills, ability to effectively guide and assist others.
• Ability to learn new systems.
• Ability to coordinate across organizational boundaries to complete projects or tasks.
• High attention to detail and ability to multitask.
• Must be able to work in-person from 7:30AM to 4:30PM, Monday through Friday.

nLIGHT is proud to offer comprehensive COMPENSATION AND BENEFITS:

• Competitive compensation package.
• 80 hours of paid Vacation per year, plus paid Sick Leave and paid Holidays
• Eligible for health benefits on the 1st day of the month following start date.
• Medical & Dental Benefits including prescription, orthodontia and vision with premiums as low as $35.00 per pay period.
• Employee Stock Purchase Plan
• 401(k) with vested company match
• Flexible Spending and Health Spending Accounts
• Company paid Short-Term and Long-Term Disability, and Life & Accidental Death and Dismemberment Insurance

nLIGHT is subject to US Export Control regulations. To qualify for this position, a Foreign Person (that is, not a US Citizen or legal Permanent Resident) must be eligible for a deemed export license under the US Department of Commerce and/or the US Department of State.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or age. For more information about our commitment to equal employment opportunity, please see these government posters: "EEO is the Law" and its accompanying temporary supplement. If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact Human Resources at (360) 566-4460 or [email protected]