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Executive Assistant

digitalundivided San Juan, PR

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Founded in 2012, digitalundivided (Didtechnology, Inc, or digitalundivided), is a fast-paced social startup with a simple, yet powerful, vision of a world where all women own their work.

We boldly empower Black and Latinx women founders with high-growth startups to think BIG. Our flagship programs, the START pre-accelerator program and the BIG incubator program, serve as the primary pipeline for these women of color into scalable entrepreneurship and economic security. To execute on our vision, we merge data and heart to develop innovative initiatives that iterate at the speed of founders needs.

Our founders are passionate Black and Latinx women entrepreneurs who are solving problems they care about: from underrepresentation to social justice; from software platforms to media; from fintech to health and wellness, from travel to education and e-commerce. In each sector, technology is the key to successfully scaling their high-growth ventures.

Whats In It For You

Not only does every team member have multiple talents in addition to their primary role, the digitalundivided team also moves fast to deliver on our mission with a deep sense of purpose and a healthy sense of humor. To every team member, we offer:

  • Innovation, collaboration, and a growth-centric culture. digitalundivided believes in the knowledge and skill set of all our employees. Immerse yourself in an environment that encourages you to always show up at your highest and best, with unlimited opportunities for growth within the organization.
  • A diverse and supportive team of talented individuals. Along with our global mission also comes a global team. Connect and collaborate across departments with a dynamic group of employees dedicated to moving the needle in the innovation entrepreneurship space.
  • An incomparable workplace culture. digitalundivided is committed to its core values. To ensure the success of our employees, we ensure that our core values are embedded in the principles and actions of the work we do every day.
  • Competitive compensation. digitalundivided is committed to ensuring our employees are provided with the support and security necessary to be their best selves. This is why we offer a very competitive compensation.

Responsibilities of the Executive Assistant

digitalundivided is looking for a talented, trustful and tech-savvy Executive Assistant to join our team and mission. The role is open to qualified candidates of all backgrounds whose values align with digitalundivideds mission and work. The Executive Assistant reports to the CEO (in case of vacancy, to the Executive Director).

digitalundivideds new virtual programming increases access to resources and empowerment for Black and Latinx women founders everywhere. The ideal Executive Assistant will bring strong Executive presence and multi-tasking as well as deep interpersonal communication and organizing skills to the Executive Office. This role also requires access to reliable tech (devices and stable internet).

This individual will also support our mission through: high level of professionalism and ethics, fast-thinking, detailed and attentive management & coordination of tasks, learning by doing, bringing innovative thinking to our Executive processes, and working collaboratively with other digitalundivided team members.

Specific responsibilities include, but are not limited to:

  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executives behalf
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties (in collaboration with our Director of Finances & HR)
  • Organize travels, meetings (including scheduling), send reminders, and organize catering when necessary
  • Answering phone calls in a polite and professional manner
  • Attend meetings (in-person and virtual), on behalf of the Executives, when required, and report back with comprehensive notes
  • Being point person to communicating with external and identifying the purpose of their contact before directing them to the appropriate department
  • Managing the executives calendar, including making appointments and prioritizing the most sensitive matters

Requirements

  • Bachelors degree
  • Bilingual - English and Spanish
  • Ability to work in-person, as requested by the CEO
  • Ability to multitask and prioritize tasks
  • Time management skills
  • Attention to detail
  • You are passionate about supporting women of color. You know the problem, understand the mission from all perspectives, and want to help in creating solutions that will leave the world better off for generations to come. You want to learn more about how you can help, and thrive on seeing the impact of the work being done as reflected through the founders that participate in our programs.
  • Youre a planner and the first in a group to establish pace and coordinate moving pieces. You can walk into chaos and create order, and you thrive on CRMs, spreadsheets, and Gantt charts. Follow-through and details are your middle names.
  • Youre motivated by details, results, and collaboration. You are excited by having ownership over what you doand always produce a high-quality work product that rarely needs to be double-checked in significant ways. You actively seek feedback and improvement, and you know that no individual can ever be as successful as a well-coordinated team.
  • Youre thrilled about joining a growing and visionary organization. Day-to-day uncertainty and the opportunity for growth motivates you, instead of stressing you out. You know from experience that you thrive in fast-paced environments while also producing high-quality deliverables--and everyone you work with observes the same thing. Youre also a self-starter who can function independently to achieve goals and outcomes.
  • You want room for growth in your career and in yourself. As digitalundivided grows as an organization, so will the scope and responsibilities of this role. This also excites you. You dont stop at the written job description--if theres an opportunity to do things better, you respectfully bring your ideas to the table and you work to get it done.
  • You are flexible, accountable and trustful. As the Executive Office is responsible for guiding digitalundivideds processes and activities, wed need someone to take insightful notes on meetings (in person and virtual), to work in some weekends (to be organized prior). to be able to maintain a high level of confidentiality and act as a gatekeeper for the CEO.
  • You usually meet your deadlines and manage your time quite well. As an assistant to the main Leads of the organization, you should be able to be fast problem-solver and decision-maker that sets your timelines accordingly to meet the agreed deadlines for the projects and tasks.

DESIRED QUALIFICATIONS:

The following would be considered desired but not essential:

  • Marketing & PR Competencies

digitalundivided

Address

San Juan, PR
USA

Industry

Business

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