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Administrative Assistant

Zenith American
Wallingford, CT
  • Posted: over a month ago
  • Full-Time
Job Description

Title: Administrative Assistant Department: Operations Admin Support

Bargaining Unit: NBU Grade: N/A

FLSA: Non-exempt Hours: 40

Position Summary

Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials by performing the following duties.

"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."

Key Duties and Responsibilities

  • Prepare and edit correspondence, presentations, reports (including complex Excel files), meeting notes, and other documents as needed for internal use, as well as for distribution to clients and/or vendors.
  • Manage multiple and ongoing projects with changing priorities.
  • Coordinate invoices and expense reports with accounting department for clients and/or vendors and ensure timely processing.
  • Maintain communications and effective working relationships with clients, and respond to requests from clients, government agencies, unions, participants, attorneys, and consultants.
  • Provide administrative support to Operations and Client Services teams, including coordination of meetings, activities and other events as assigned.
  • Perform other related duties and special projects as required.

Working Conditions/Physical Effort

  • Normal degree of physical effort in typical office environment with comfortable, constant temperatures and absence of objectionable elements.
  • May be subject to interruptions.
  • May be required to lift a maximum of 25 lbs.
  • Must be able to have flexible work schedule when workflow requires.
  • Must meet established attendance and punctuality guidelines.

Minimum Qualifications

  • Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
  • Ability to write reports, business correspondence, and procedure manuals.
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to apply concepts of basic algebra and geometry
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • To perform this job successfully, an individual should have knowledge of Database software and Word Processing software.

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Disability Accommodation

Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at, and we would be happy to assist you.

ZAS's Mission, Vision & Values

As a member of the ZAS team, each employee agrees to embrace and live out the mission, vision and core values of ZAS. The values we live and work by are:

  • We focus on relationships
  • We take risks thoughtfully
  • Ethical behavior
  • Performance and accountability
  • We strive to win, but not at all costs

Zenith American Solutions, Inc.

Real People. Real Solutions. National Reach. Local Expertise.

Zenith American Solutions, Inc. is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944.

We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We look for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!

Internals to Apply:

If you meet the minimum qualifications and are interested in applying for this position, please submit an application. All applications must be received by 5:00 pm on the Internal Posting Deadline in order to be considered prior to external applicants.

* Zenith American Solutions is an Equal Opportunity Employer. Zenith does not discriminate on the basis of race, religion, color, sex, physical or mental disability, gender identity, sexual orientation, age, national origin, pregnancy, status as a parent, veteran status or any other basis covered by appropriate law. All employment decisions on the basis of qualifications, merit, and business need.

Job Posted by ApplicantPro

Zenith American


Wallingford, CT
06492 USA



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