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Administrative Assistant - West Florissant Head Start

YWCA Metro St. Louis
Saint Louis, MO
  • Posted: over a month ago
  • Full-Time
Job Description

We are taking a responsible approach to creating environments that allow us to do what we do best- serve our clients, children and families. As part of our commitment to health and safety, all new hires must be fully vaccinated prior to their start date.

*Please note, a candidate is considered fully vaccinated if the following applies:

  • 2 weeks after the second dose in a 2-does vaccination series, such as the Pfizer or Moderna Vaccines, OR
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson's Janssen Vaccine

If you believe you qualify for an accommodation due to a disability or sincerely held religious belief please let Human Resources know. Requests for accommodation will be considered on a case-by-case basis.

Administrative Assistant - Center


Purpose
To provide the administrative support necessary for the effective management of Center Operations and overall support of the program


Job Responsibilities
Responsible for ensuring accurate and timely processing of all assigned work orders, requisitions, purchase orders, center supply orders, check requests and other documents pertaining to center operations
Provide clerical support to Center Manager with the creation of flyers, typing memo's, taking meeting minutes, preparing agendas, running reports, assist during staff evaluation period for the effective and efficient operation of the Head Start program
Knowledge and understanding of all policies, procedures and practices as they pertain to the operations of the Head Start program
Maintain assigned filing requirements to ensure timely retrieval of information as needed
Support all business functions and special events conducted to ensure program effectiveness
Assist center manager with submission of monthly volunteer information, in-kind and NFS records, disaster drills (fire, tornado, and emergency lock down), collecting co-pays and bank deposits
Provide payroll support
Monitor sign in/out sheets for center staff to identify tardiness and absences, match timesheets with leave requests
Provide customer service, answer telephone, greet visitors, vendors and parents, sort/distribute internal/external mail and monitor
Oversee the sign-in and sign-out system for the center

May assist the Nutrition Services Unit with meal service responsibilities at the center

Job Requirements
Knowledge of Microsoft Office products – Word, Excel, PowerPoint, Publisher, clerical practices and standard office equipment
Exceptional organizational skills
Ability to problem solve
Excellent verbal and written communication skills
Ability to multi-task and manage time effectively
Willing to travel to other centers if needed

Education Requirements
High School diploma/GED
Two (2) or more years experience in a fast paced office setting

YWCA Metro St. Louis

Address

Saint Louis, MO
63115 USA

Industry

Business

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