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Administrative Assistant

World Wrestling Entertainment Orlando, FL
  • Posted: September 12, 2019
  • Full-Time

Administrative Assistant

WWE Performance Center

Orlando, FL

Job Responsibilities:

Front Desk management and building support for the WWE Performance Center

General administrative duties including but not limited to: light calendar management, answering phones, scheduling meetings/conference/video calls, travel coordination/logistics

Managing the Performance Center calendars

Visitor/Fan management

Responsible for handling internal and external correspondence, processing expense reports and invoice processing

Management of Talent data including continuous upkeep, diligently checking for accuracy and proper communication of information

Track building attendance

Organize incoming/outgoing mail and packages, distribute deliveries

Sort and distribute fan mail for Talent

Schedule mail/package pick-ups with various carriers

Answering basic questions from Talent; assist with general Talent communication in a professional manner

Update Talent schedules as needed using WWE talent app

Transcribe and share meeting minutes for coaches meeting

Attend TV tapings to assist with ad hoc tasks, including but not limited to: catering requests with pick-up and distribution

Requirements:

3 years of experience in an administrative assistant role in a corporate environment working directly with senior-level executives

Strong skills in MS Word, Excel, PowerPoint and Outlook

Project management experience a plus

Responsible, reliable, and trustworthy, with proven track record of working with confidential information

Superior attention to detail, but also able to multi-task with multiple distracations

Excellent interpersonal, organizational, and communication skills with strong sense of tact/ discretion

Able to interact well with employees and business partners of all levels and backgrounds

Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense

Comfortable working with and maintaining various forms of technology and electronic equipment, tech savvy is a plus

Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment

Able to work 8:30 AM to 4:30 PM from Monday-Friday, plus off-hours/overtime as needed and be available via phone 24/7. Flex time available on Thursdays and Fridays.

Clean driver's license and vehicle to be used for business as needed

Bachelor's degree preferred

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World Wrestling Entertainment

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