Virtual Administrative Assistant
Performs varied secretarial and administrative duties for an administrative department.
Works closely with the broker in learning all aspects of management, including administrative and financial duties.
Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
Reviews and signs materials, as authorized.
Edits documents produced by others.
Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
Performs administrative duties associated with scheduling and coordinating meetings and planning events.
Assists with online marketing efforts, including posting on Craigslist, and other platforms on behalf of the company, in accordance with company standards.
Collects all rent payments from both current and previous tenants.
Distributes non-payment notices to all delinquent tenants and completes follow-up activity in regards to non-payment of rent, or eviction proceedings.
Maintains all current and previous tenant files.
Assists in various leasing activities as required.
Maintains up-to-date knowledge of the market and competitive properties.
Assists the broker with renewals of existing tenants.
Represents the company in a professional manner at all times.
Assists in the handling of tenant service requests and various concerns as required.
*The company reserves the right to add or change duties at any time.
Experience: 1-2 years of related experience
Reliable access to the internet and required software programs
Excellent written and verbal communication