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Executive Administrative Assistant

WorkLife Partnership
Denver, CO
  • Expired: January 29, 2023. Applications are no longer accepted.
Executive Administrative Assistant

About WorkLife Partnership

WorkLife Partnership, founded in 2009, is a Denver-CO based 501c3, social enterprise dedicated to creating socially sustainable communities and thriving workplaces. WorkLife deploys its Employer Resource Navigator and other programs to help employees in life so they can meet their potential at work. We are People Helping People Solve Real Problems, providing personalized, immediate, one-on-one assistance when workers need it most. WorkLife is growing rapidly, expanding its reach nationally across both middle market and enterprise business and is looking for enthusiastically entrepreneurial, curious and experienced people to join our team.

Job Summary

WorkLife Partnership, a Denver, CO-based social enterprise, is actively recruiting an experienced Executive Administrative Assistant to support its senior leadership team, Board of Directors, and the organization as a whole. The Executive Administrative Assistant will need to know how to anticipate the needs of the senior leadership team and Board of Directors; perform job responsibilities with minimal direction; and be comfortable making decisions in and navigating ambiguous situations. As importantly, the Executive Administrative Assistant should be excited about supporting a tightly knit and driven leadership team (4-6 people) who is committed to building and improving its internal and external business.

The ideal candidate will have experience in both nonprofit and for profit organizations, possess an intermediate to advanced understanding of how nonprofits operate, be able to communicate comfortably and competently with C-level executives in- and outside the organization, be a confident user of technology, and be mature, discreet and committed to delivering amazing support.

This position will be 30-32 hours/week to start. As additional responsibilities are assigned it may increase to 40 hours/week within the first year. The Executive Administrative Assistant will report to the Chief Operating Officer but will be expected to respond with equal urgency to all executive team members and the Board of Directors. This job is hybrid and requires being in the office 1 day per week as well as in the office to support events, meetings, etc.

Senior Leadership Team Support

As directed, supports CEO, COO, CFO and CPO (Chief Program Officer) to ensure optimal use of leadership resources. May include:
  • Internal/external meeting scheduling
  • Internal/external communications including correspondence with funders, Board members and key customers
  • Assistance developing presentations, reports and other documents and materials
  • Support Employee Recognition program
  • Expense report management
  • Reminding/nudging to ensure deadlines are kept
  • Filter information; summarize and share key information where appropriate
  • Completing research and projects in support of organizational goal achievement

Board of Directors Support
  • Schedules all Board Meetings including Committee Meetings
  • Takes and Maintains Board Meeting Minutes; manages Board Secretary approval of Minutes
  • Manages Remote Board Votes; ensures Quorum is met and results are saved
  • Manages Board Files ensuring Board Members can easily access any/all reference materials; adhere to Roberts Rules of Order in managing Board documents and files
  • Maintain Board Service Records; ensure Board Chair is aware of re-election votes and other related administrative tasks
  • Draft Thank You notes and other Board Acknowledgements for CEO/COO signature


Traction (Bloom) Administration
  • Prints/shares quarterly reports with EOS Implementer
  • Maintains organizational Accountability Chart
  • Adds New Users and Maintains User Permissions


Staff and Board Travel
  • Assists Staff in making travel arrangements when needed
  • Manages all credit card pre-authorizations for staff who are traveling without a company-issued credit card
  • Assists Board Members with travel as needed
  • Liaises with Travel Agent; seeks opportunities for organization to reduce travel expenses while ensuring safety and security of staff while traveling


Event and Meeting Planning/Support
  • Plans, organizes and manages all Staff Events ensuring inclusive, high quality experiences for all participants
  • Schedules Quarterly Staff Meetings
  • Creates and shares Agendas for All Staff Meetings
  • Takes and shares Minutes from Staff Meetings; follows up on any open action items from meetings
  • Assists Leadership Team with planning/coordination of Annual Retreat
  • Supports departmental annual and quarterly pulse meetings by arranging for conference rooms/Zoom meetings, and catering
  • Ensures remote staff are provided compensation (e.g. Doordash) for meals catered for in-person staff

Desired Experience
  • 5+ years executive assistant experience preferably in a mix of nonprofit and for profit environments; at least 2 years supporting C-level executives
  • Intermediate knowledge of nonprofit operations/finance
  • G-Suite/MS Office power user
  • Salesforce experience strongly preferred
  • 2+ years experience supporting Board of Directors or similar governing body
  • Business and financial acumen; intermediate understanding of financial reporting (P&L, Balance Sheet)


Preferred Experience
  • Experience with Entrepreneurial Operating System (EOS)
  • Zoominfo

Core Competencies

Discreet. Respects access to confidential and sensitive information and manages this access with the utmost of professionalism

Communication. Impeccable written and verbal communication. Ability to communicate on behalf of the CEO and confident communicating with C-level contacts

Emotional Intelligence. Demonstrates a high level of self-awareness, seeks progress not perfection, and can clearly express oneself

Service-oriented. Eager to support the organization, that is, its employees and the people and businesses served by the organization

Independent. Ability to work with minimal supervision and anticipate the needs of senior leadership as well as the larger organization

Maturity. Ability for navigating successfully through ambiguity using a combination of intuition, problem solving skills, and ability to ask clarifying questions

Open to Feedback. Actively seeks, welcomes and applies feedback

WorkLife Partnership's critical talent:
  • Has the ability to evolve with the business
  • Understands how to balance commercial relationship management with mission
  • Can synthesize our competitive advantage
  • Is solutions-minded
  • Possesses an organization-first attitude; brings servant leadership

WorkLife Partnership values the lived and learned experience of all candidates and is committed to creating a diverse and inclusive workforce. We encourage qualified candidates with all different experiences and backgrounds to apply.

Compensation and Benefits

We are proud to offer a competitive salary and benefits package to our employees. The starting salary range for the Executive Administrative Assistant is $35-$42/hour DOE.

For positions 30 hours/week or greater we also offer:
  • Health, dental, vision and life insurance
  • Generous vacation and wellness time
  • Paid holidays
  • 401k (after one year)
  • 30 day paid sabbatical after 5 years of employment
  • Paid family and medical leave
  • 100% employer-paid contribution to Colorado's FAMLI program
  • Voluntary legal & identity protection services, short term disability, FSA, pet care, and AD&D coverage
  • Semi-flexible schedule


Our Core Values

Brave •Cultivating Potential •Calm Resilience •Connection •Enthusiastically Entrepreneurial •Data Storytellers

WorkLife Partnership

Address

Denver, CO
80216 USA

Industry

Business