Skip to Main Content
← Back to Jobs

Administrative Secretary

Wollborg Michelson Recruiting Fairfield, CA
  • Expired: over a month ago. Applications are no longer accepted.

Professional Administrative Assistant Needed

MUST be skilled in MS Office - ideal to have Visio

Pay $20.00-$23.00

JOB SUMMARY

The Administrative Support Specialist reports to the Assistant Vice President of Specialty & Surgical Services of the Ambulatory Division. This position is also responsible for providing administrative support to the Ambulatory Chief Medical Information.

PRIMARY JOB DUTIES

Manages schedules and meeting coordination for assigned direct reports. Performs general secretarial duties, such as composing business correspondence, word processing, filing, copying, scanning and faxing for assigned direct reports. Processes invoices, check requests and billing inquires. Provides assistance with conference room scheduling, set up, and preparations as requested. Manages various projects on behalf of direct reports as requested. Orders supplies for direct reports. Assures outgoing mail is taken to designated location. Delivers assigned Directors mail. Coordinates special meeting attendance and/or educational opportunities for direct reports, including conference registration and travel arrangements.

Responsible for maintaining all Ambulatory Division clinic business licenses and/or CLIA license issuance and/or renewal. Demonstrates effective problem solving, critical thinking, decision making and conflict resolution skills. Exemplifies excellent interpersonal skills and maintains confidentiality in all aspects of the position. Demonstrates a high level of positivity, positive interpersonal skills and professional decorum.

Skills:

  • Experience: Minimum of two years prior office assistant or secretarial level experience.
  • Excellent oral and written communication skills required.
  • Advanced Microsoft Word, Excel, Outlook and Visio experience a must.
  • Advanced Microsoft outlook.
  • Ability to meet deadlines, anticipate needs, and prioritize work appropriately.
  • Knowledge of office equipment and technology.
  • High school graduate or equivalent.

Wollborg Michelson Recruiting

Why Work Here?

Finding a dream job can feel a lot like searching for a needle in a haystack. We start by viewing each candidate as an individual, identifying their distinct strengths and guiding them to the right opportunities. We're also big believers in mentoring our candidates and creating long-term relationships. Helping you find your dream job is really just the start. We want to help you build a dream career!

Address

Fairfield, CA
USA

Website