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Executive Assistant

Wishes & More
Fridley, MN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Wishes & More is seeking an Executive Assistant to support our fundraising department. This position will report to the Sr. Director, Communications & Development. This is a full-time, 40-hours-per-week in-office position. Salary range is between $41,000-$51,000 annually DOQ.

To assist with all fundraising activities, including data entry, telephone and email communications, marketing, promotions and volunteer / project organization within a high-paced, small office environment.

The successful candidate will be responsible to work cooperatively with all staff & related board members, but directly to the Sr. Director of Communications & Development. Key qualities of a successful candidate include an individual who is supportive, an effective listener and communicator, detail-oriented and always “two steps ahead” with ability to be trusted with confidential information. We are seeking a dedicated team member to coordinate multiple projects and logistics to ensure fundraising administrative operations run smoothly.


Serves as the Executive Support Person for the Fundraising Department

  • Manages projects for various events / activities to support fundraising efforts
  • Types minutes and agendas for communications and fundraising committee meetings
  • Maintains confidentiality when handling sensitive documents
  • Organizes various administrative tasks as assigned including word processing, data entry, proofreading and editing, filing

Administrative Organization of Volunteers

  • Solicitation
  • Onboarding Paperwork
  • Communication via phone & email
  • Scheduling
  • Tracking

Fundraising-related administrative duties

  • Timely entry of donor and supporter contact information
  • Tracking of all donated items in spreadsheets
  • Recording item donations in donor records
  • Promptly sending recognition emails / letters to item donors
  • Assistance with auction item in-take procedure
  • Oversees bulk mailer program (Eight / calendar year)

Serves as supportive resource for department-wide office communications

  • Answers and directs incoming calls
  • Answers general inquiries and directs calls appropriately to staff
  • Processes incoming and outgoing mail
  • Other duties as assigned


  • Microsoft Office (Access, Excel, Word, PowerPoint, Outlook)
  • Willingness to learn new software and applications to manage work-flow


· High School diploma AND 4+ years of professional experience

· Minimum of 2+ years of experience as an Administrative Assistant.


· Organized, pays attention to detail and thrives at handling multiple projects

· Outstanding interpersonal skills

· Excellent oral and written communication skills

  • Handle concerns, complaints and feedback by providing appropriate solutions and alternatives in a timely manner
  • Strong organizational, schedule management, and problem-solving skills with impeccable multi-tasking abilities

· Able to stay on task and finish responsibilities in a timely manner

· Comfort in managing relationships with diverse populations

· Ability to work both independently and as a member of a larger staff team

· Familiar with diverse technologies and software

· Pleasant, approachable, patient, compassionate & professional

· Available to work evenings and weekends as necessary to fulfill the mission of Wishes & More

Company Description
Nonprofit with a purpose of enhancing the life of a child fighting a terminal or life threatening condition by providing extraordinary experiences...and more.

Wishes & More

Nonprofit with a purpose of enhancing the life of a child fighting a terminal or life threatening condition by providing extraordinary experiences...and more.


961 Hillwind Rd NE

Fridley, MN



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