Full Time - Transaction Coordinator – Real Estate Team
Successful real estate team in Brookline seeks a professional Transaction Coordinator to manage all aspects of the sales process from contract to close, including document management, scheduling, communication to all stakeholders. Be able to coordinate all activities to make ensure contract terms/dates are met and documents are signed, reviewed and delivered on time. Provide general administrative support for team leader.
Transaction Coordinator Responsibilities include:
Create & execute new listing & buyer contracts, ensuring they are signed property and timely
Coordinate checks delivery so they are deposited into escrow in a timely manner
Send next-steps emails to clients
Obtain compete contact information for Buyer side and Seller side sales and enter into Deal Sheet and Outlook, organize by closing date Enter in Outlook, share with other parties in deal as needed.
Create and oversee progress of each deal in DotLoop (transaction management software)
Manage, review and gather documents/disclosures in a timely manner to facilitate the transaction
Oversee the timeline for all properties (using appropriate web-based tools) and ensure dates are hit, or get extensions in place
Coordinate with GG and cooperating realtors, inspectors, clients, lenders, office managers, attorneys, appraisers, vendors, clients, prospects.
Schedule appointments for agents for showings, inspections, walk-throughs, closings
Obtain, communicate, file documents throughout transaction (eg inspection reports, loan commitments, vendor estimates etc)
Coordinate closing and post-closing activities
General Admin Responsibilities include:
Provide office-based support for agents in the field (eg. phone requests, draft offers as directed etc.)
Trouble-shoot and manage changes to technology tools used in the course of business eg. Dot-loop, Boomtown, Dropbox, Outlook
Assist in financial management of day-to-day operations (eg. oversee team expense reimbursements, review vendor bills eg. photography etc.)
Assist the hiring process and training
Assist in lead-management response
Occasional support for marketing manager
Personal assistant tasks as needed for Mary
In a small team environment, we all pitch in so expect other tasks as needed. We all do it all if we have to!
Please forward your resume with your desired salary. We offer a competitive compensation package.