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Administrative Assistant

Whalers Investment Group
Lahaina, HI
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

 

-Reaching out to homeowner’s and vendors for updated certificates of insurance.

               -Various administrative tasks, processing, filing, follow-ups, applying end of month payments.

               -Construction of WO’s, vendor communication and scheduling, guest communication and follow up, reservation construction, cancellation, correspondence, taking payments, transferring of calls throughout day.

               -Send new contract to owners via DocuSign, assist with input properties into Escapia reservation system.

               -Send contract, W-9 and ACH to new vendors via DocuSign, receive and input to Escapia

               -Make calls to new guests and owners on a regular basis.

               -Respond to all VRBO reviews.

               -Handling of any invoicing discrepancies, statements, and late payments.

               -Send copy of ACH direct deposit to vendor.

               -Email hard copies to AP weekly and by the 6th of every month, forward any emails sent directly to Off. Asst.

               -Apply owner, reservation and CSA payments Make copies to file, processing deposit slips for weekly  deposits.         Maintaining bank deposit spreadsheet and follow up with confirmation sent on Mondays to bookkeeper.

               -Print checks when requested for accounting, process check refund requests for reservations.

               -Receive checks from accounts payable e-mail, make copies, mail out, stamp date mailed to copy, file.

               -Send new contract to owner and assist with input properties into Escapia reservations systems.

               -Send contract, W-9 and ACH to new vendors via DocuSign, receive and input to Escapia.

               -Take reservations as needed.

               -Order office supplies to include stamps, envelopes and holiday cards, upkeep printer

Whalers Investment Group

Why Work Here?
Opportunity to work with a growing company specializing in short term rental management, with great pay, bonus structure, commissions.

Address

2580 Kekaa Drive 118

Lahaina, HI
USA

Industry

Business

View all jobs at Whalers Investment Group