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Administrative Assistant

Whalers Investment Group
Lahaina, HI
  • Expired: over a month ago. Applications are no longer accepted.
Job Description


-Reaching out to homeowner’s and vendors for updated certificates of insurance.

               -Various administrative tasks, processing, filing, follow-ups, applying end of month payments.

               -Construction of WO’s, vendor communication and scheduling, guest communication and follow up, reservation construction, cancellation, correspondence, taking payments, transferring of calls throughout day.

               -Send new contract to owners via DocuSign, assist with input properties into Escapia reservation system.

               -Send contract, W-9 and ACH to new vendors via DocuSign, receive and input to Escapia

               -Make calls to new guests and owners on a regular basis.

               -Respond to all VRBO reviews.

               -Handling of any invoicing discrepancies, statements, and late payments.

               -Send copy of ACH direct deposit to vendor.

               -Email hard copies to AP weekly and by the 6th of every month, forward any emails sent directly to Off. Asst.

               -Apply owner, reservation and CSA payments Make copies to file, processing deposit slips for weekly  deposits.         Maintaining bank deposit spreadsheet and follow up with confirmation sent on Mondays to bookkeeper.

               -Print checks when requested for accounting, process check refund requests for reservations.

               -Receive checks from accounts payable e-mail, make copies, mail out, stamp date mailed to copy, file.

               -Send new contract to owner and assist with input properties into Escapia reservations systems.

               -Send contract, W-9 and ACH to new vendors via DocuSign, receive and input to Escapia.

               -Take reservations as needed.

               -Order office supplies to include stamps, envelopes and holiday cards, upkeep printer

Whalers Investment Group

Why Work Here?
Opportunity to work with a growing company specializing in short term rental management, with great pay, bonus structure, commissions.


2580 Kekaa Drive 118

Lahaina, HI



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