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Lead, Lease Auditor

Wework Companies Minneapolis, MN
  • Posted: August 10, 2019
  • Full-Time

Summary:

The Real Estate Lease Administration team is responsible for managing the day-to-day activities of WeWork's Real Estate portfolio. The team supports a diverse set of company needs from basic management of leases, lease input and tracking, lease review and abstracting, accounting and processes, lease audits and lease renewal options to enable the company to make strategic real estate decisions that support WeWork's expansion and growth. Reporting to the Global Lease Audit Lead, this position plays a critical role in ensuring overall team organization, effectiveness and success in achieving global and regional goals. This role will be responsible for conducting thorough audits of all landlord expenses for all of WeWork's leased locations, primarily focusing on Common Area Maintenance, Real Estate Tax and Insurance expenses to ensure that WeWork has maximized savings and avoidances while promoting positive Landlord / Tenant relationships.

Accountable For:

  • Analyze Landlord reconciliations of operating expenses including CAM, Real Estate Taxes, Utilities and Insurance in a timely manner
  • Confirm billings are in accordance with the lease terms and conduct a thorough desktop audit (including verifying the base year, base year amount, pro-rata share, credit for monthly escrows, etc.), and evaluate for reasonableness with prior period reconciliations
  • Review and reconcile monthly statements from Landlords. Research and resolve any discrepancies to reconcile the account. Evaluate escrow changes and adjust monthly payment amounts accordingly
  • Process audit findings and reimbursements as necessary.
  • Responsible to enter payment data into the Lease Administration system in preparation for the generation of checks for all remittances including Rent, Percentage, and Additional Rent payments
  • Assists in creating QC reports for leased and owned records to ensure data integrity of all critical lease data fields (dates, dollars, options, sizes, etc.)
  • Performs 2nd QC on all abstracted documents, and chases appropriate parties for final review/sign-offs
  • Ensure all processed invoices and new leases comply with company policies and Sarbanes Oxley (SOX) requirements

Administration Compliance:

  • Negotiate audit findings with Landlords through resolution
  • Work with and assist Landlords and Tax Attorneys on appeals as necessary
  • Responds to internal and external inquiries in a timely manner, maintaining professional and courteous relationship with internal stakeholders and landlords
  • Maintain correspondence with WeWork's Landlords including all necessary follow-up
  • Assist the Lease Administration team to validate Estoppel Certificates and SNDA's as necessary
  • Assist with lease abstracts as needed
  • Scan and index all lease-related documents in electronic file as necessary
  • Special projects as needed

Scope and Impact:

Administer the Occupancy Cost audits to meet the financial objectives including the ability to identify areas of expense reduction and dispute landlord charges when applicable to maximize savings and avoidances to WeWork.

Job Requirements:

  • Bachelor's Degree in real estate, accounting, finance, or equivalent work experience
  • Minimum 3 years' experience in lease audit
  • Ability to work effectively with little or no supervision
  • Ability to prioritize and multitask
  • Highly organized and skilled with time management
  • High energy and professional attitude
  • Integrity, passion and a positive work ethic
  • Excellent written and oral communication skills
  • Excellent negotiation skills
  • Strong customer service Landlord/Tenant relation skills
  • Understanding of Building/Facility Operations
  • Work closely with principals of WeWork and the Landlord offices
  • Proficient in Microsoft Office, specifically Word and Excel
  • Experience with Lease Administration preferred
  • Experience with Visual Lease preferred

Wework Companies

Address

Minneapolis, MN
USA

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