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K-8 School Secretary

West Valley Christian School Goodyear ,AZ
  • Posted: 19 days ago
  • $15 to $18 Hourly
  • Full-Time
  • Benefits: life_insurance, medical, vision, 401k, dental
Job Description

We are seeking a K-8 School Secretary to join our team! You will perform clerical and administrative functions to enhance the schools ability to achieve its Christ-centered and student-focused mission.


  • Reception Desk

- Greet everyone with a friendly, helpful attitude when they enter the office or call on the telephone. Treat each person with respect and courtesy.

- Ensure that parents, volunteers and visitors sign in and receive a visitor badge.

- Administer basic first aid and safely store student medications. Accurately log medical events.

- Watch for strangers entering the school, and politely help. Make sure that those entering the school state their business, and notify an administrator if someone who seems suspicious enters the school.

- Be helpful to students, parents, and staff, and frequently give direct assistance if needed.

- Promote a positive attitude about the school and its employees.

- Use established procedure to notify administrative staff regarding phone calls or appointments.

- Use established procedure to transfer calls to staff extensions or voice mail.

- Make phone calls on behalf of the administration as directed.

- Check and respond to voice mail and school e-mail regularly.

- Keep updated calendars of school events, field trips, game schedules, maps, and activities.

- Produce school-wide communications, such as letters for all school families, annual school calendar, in-house monthly calendar, class lists and handbooks

-Be responsible for school mailings

-Maintain daily schedules

-Maintain current student academic and medical records. Provide copies when requested by parents and when requested by schools receiving transfer students.

-Maintain records of fire drills and other types of emergency drills.

-Collect and keep records for special projects (e.g. fund-raising projects)

-Keep the office stocked with necessary supplies and forms as needed.

-Keep various filing systems up to date and organized.

-Update and post school supply lists

  • Admissions

-Schedule tours and interviews with prospective families

-Organize prospective student applications, including gathering necessary health and academic records

-Manage re-enrollment process

  • Attendance

-Record and issue passes to students who are tardy or who have acceptable excuses from parents.

-Assist students signing in and out of the building during school hours, and record the sign-in/sign-out times.

  • Office Support

- Receive, sign for, and log deliveries.

- Keep the receptionist desk and adjoining areas neat and clean.

- Open and distribute school mail in a timely manner.

- Assist with mailings, clerical work, or projects that can be done at the receptionist’s desk.

- Update names on faculty/staff mailboxes and classroom signs before the school year begins. Make changes as needed during the school year.

- Collect and file “Back to School” paperwork. Contact parents who have not returned forms.

- Sell yearbooks and other authorized items from the office.

- Be responsible for the postage meter, fees for postage, and outgoing mail.

  • Additional Duties or Responsibilities

- Be willing to adjust work hours to accommodate special schedules or school-related activities as requested.

- Assist with the planning of special events (concerts, graduations, etc.) and be in attendance to provide support at such events.

- Perform any other duties that may be assigned by the administration.



  • Spiritually

-Acceptance without reservation of West Valley Christian School’s statement of faith.

-A strong, clear Christian testimony.

-A mature, godly spirit

-A person of faith in prayer

  • Required Professional Qualities

- Have a high school diploma or a GED equivalent.

- Can warmly and articulately communicate when using the phone and intercom.

- Have organizational skills and the ability to work with people, projects, and resources.

- Demonstrate a reasonable level of computer literacy, having a basic proficiency in doing word processing, e-mailing, managing social media accounts and accessing the Internet.

  • Required Personal Qualities

It is expected that the school receptionist will …

- Have the customer service and public relations skills necessary to be a good school representative.

- Have knowledge of office procedures, including those related to social communications skills and proper office etiquette.

Job Application:

  • Please email your resume and the completed application to

West Valley Christian School

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