Accounts Payable Coordinator

The Accounts Payable Coordinator reports to the Controller and is responsible for providing financial and administrative services for the Finance department.  The selected candidate must have great attention to detail and be able to interact professionally with external vendors, internal employees and executives. A successful candidate will be responsible for handling a high volume of payables, ensuring timely and accurate submission and payment of invoices, maintaining accurate records, ensuring timely response to inquiries and performing special projects as needed. The AP Coordinator should have a minimum of 2 years, full-cycle accounts payable experience with a computerized accounting system. He/she should possess strong communication skills, an amiable personality and be comfortable in a Move Fast, Think Big environment. Proficiency with Microsoft Office Programs is required.

Responsibilities 

Review invoices for data entry/account coding accuracy and submit to 3rd party accounts payable processor.

Review employee credit card expense reports to verify that the transactions comply with Company policies and are appropriate and coded accurately

Ensure timely approval and payment of designated vendor invoices

Review orders for employee shoes, place orders with the vendor and subsequently provide documentation to payroll for deduction from employee’s pay

Manage the AP email inbox

Request vendor quotes

Provide timely responses and resolutions to accounts payable inquiries/issues from external vendors and internal employees

Provide 1:1 training to employees on certain AP processes as necessary, ie. expense report submission

Ensure that Company policies and procedures are being followed in all processes

Assist with other general accounting related special projects as necessary

Essential Functions:  

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. Minimum physical exertion. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 20 pounds on an occasional basis. Manual dexterity and coordination are required over 75% of the work period while operating equipment such as computer keyboard, mouse, 10-key calculator, phone, and similar machines.

Working Conditions:  

Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.

Work Experience:  

Minimum of 2-3 years of experience processing payables, preferably with a large public company

Prior experience working for multi-entity company, a plus

Requirements/Qualifications:

High school diploma with minimum 2 years of accounts payable experience, college degree in accounting preferred

Microsoft Office: Excel, Word, and Outlook

Experience with Cloud based software a plus

Detail-oriented, well organized, team player, problem solver, self-starter

Ability to quickly grasp new processes and work rapidly and accurately under pressure with a high degree of accuracy

• 2 - 3 years: Microsoft Office Programs
• 2 - 3 years: Full cycle accounts payable

• High School or better

• Associates or better in Accounting or related field