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Office Administrator

Wellness Within, Inc. Richmond, VA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Wellness Within, Inc. is a client-centered, outcome driven organization that assist our clients in the community with gaining the skills and resources to “be their best self” and “live their best life”. We pride ourselves with giving the BEST services, structures and practices in partnership with the client, to give them more than just client satisfaction but an awesome client-centered experience.

Wellness Within, Inc. is looking for an energetic and motivated Office Administrator to join our Wellness Within team. Successful candidate will have experience and comfort level with interacting with our leadership team in a fast paced environment. This a full-time position responsible for providing necessary administrative support to day-to-day operations including office management, maintaining HR files and medical records, processing incoming mail, creating and distributing documents. We are looking for the BEST qualified applicants who can fulfilled the following responsibilities:

- Greets visitors to the office and responds to general phone calls or forwards to appropriate staff.

- Coordinating office activities and operations to secure efficiency and compliance to company policies.

- Provide Clerical Support to Programs Clinical Team.

- Receive and coordinate all incoming calls, provide essential information to clients and referral sources that are appropriate for services.

- Support budgeting, payroll and bookkeeping procedures

- Coordinates weekly staff meeting in conjunction with staff, prepares agendas, takes minutes and distributes meeting summaries to team.

- Maintain confidentiality of client' medical records in accordance with state and federal laws, insurance verification

- Create and update employee record files and databases.

- Perform as office liaison, interface with referral sources, outside agencies, health professionals and field staff.

- Track stocks of office supplies and place orders when necessary

- Verify Client Service Eligibility

- Compile daily and weekly Intake reports.

- Manages and updates organizational databases with updated contact information, including entering database records of new contacts, running reports, and ensuring database integrity

Are you ready to join our team?

Wellness Within is looking for ideal applicants that are trained, ambitious, self-motivated and experienced that meet the requirement and have least (4) years of administrative experience, including support to our leadership team. Candidate must be able to maintain strict confidentiality and operate in a constantly changing, fast-paced environment. Spanish speaking skills a bonus

To qualify as our Office Administrator, the individual must be one of the following:

- Demonstrated experience working in a fast-paced office environment and juggling multiple competing priorities.

- Knowledge of commonly used human resource concepts, practices, and procedures.

- Proficient Microsoft Office Suite, including Word, Excel, PowerPoint,, social media, and comfort using web search features.

- Must be DETAIL oriented and organized with computer skills.

- Must have excellent verbal & written communication skills.

- Ability to juggle many projects at once and thrive in a fast-paced workplace.

- A warm, friendly, compassionate demeanor with clients and coworkers.

- Experience in healthcare industry a plus (discharge planner, social worker, or outpatient coordinator).

- Must have Valid Drivers License

- Must be very flexible in schedule

- Must have a professional demeanor, demonstrate enthusiasm, dependability, and a passion for customer service

- Must be a self-starter who has the ability to prioritize and self-manage multiple projects simultaneously while working under multiple deadlines.

Company Description
Wellness Within, Inc. is a client-centered, outcome driven organization that assist our clients in the community with gaining the skills and resources to “be their best self” and “live their best life”. We pride ourselves with giving the BEST services, structures and practices in partnership with the client, to give them more than just client satisfaction but an awesome client-centered experience.

Wellness Within, Inc.

Why Work Here?
Awesome Team and plenty of room to grow professionally and personally.

Wellness Within, Inc. is a client-centered, outcome driven organization that assist our clients in the community with gaining the skills and resources to “be their best self” and “live their best life”. We pride ourselves with giving the BEST services, structures and practices in partnership with the client, to give them more than just client satisfaction but an awesome client-centered experience.

Address

1770 N. Parham Road Suite 102 Richmond

Richmond, VA
USA

Industry

Business

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