Administrative Assistant (Programs Administration)

The Administrative Assistant will provide administrative support to the Director of Programs & Services, and handle other projects as assigned.

ESSENTIAL FUNCTIONS INCLUDE, but are not limited to following:

• Secretarial
• Provide secretarial, clerical and administrative support.
• Manage purchase orders and expense reports when needed.
• Program Reporting/Data Collection/Contract Compliance

• Maintain a report calendar and produce necessary reports for the Department.

• Produce demographic, service and certain financial reports required by funders, as well as internal reports.
• Coordinate and monitor data collection from programs.
• Assist with contract compliance.
• Special Projects/Other Duties

• Programs troubleshooting when necessary.

• Conduct tours of the offsite facilities if directed.
• Programs department supplies and distribution management.
• Maintain and control files and filing systems.
• Work with volunteers when directed
• Assist with the maintenance of the client boutiques
• Report for work as scheduled
• And other duties as assigned.

• Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering the ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and respecting the diversity of our work force in actions, words and deeds.

EDUCATION/SKILLS/EXPERIENCE:

• Minimum of an Associate Degree or its equivalent required.
• 1-2 years of experience providing administrative support
• Strong computer skills, Microsoft Word, Excel, PowerPoint).
• Demonstrated abilities in management of multiple projects and priorities essential.
• Typing speed of 65-70 wpm and ability to operate basic office equipment.
• Excellent interpersonal skills to interact with personnel at all levels in the organization and relate well to contacts outside the organization.
• Exercises discretion and holds confidential any business and personnel matters pertaining to the Weingart Center Association.
• Excellent organizational, interpersonal, writing, oral communication and telephone skills.
• Ability to communicate confidently and effectively with people.
• Ability to take direction well.
• Flexibility in meeting deadlines and adjusting to changing priorities.