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Administrative Assistant (Programs Administration)

Weingart Center
Los Angeles, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Administrative Assistant will provide administrative support to the Director of Programs & Services, and handle other projects as assigned.

ESSENTIAL FUNCTIONS INCLUDE, but are not limited to following:

  • Secretarial
  • Provide secretarial, clerical and administrative support.
  • Manage purchase orders and expense reports when needed.
  • Program Reporting/Data Collection/Contract Compliance
  • Maintain a report calendar and produce necessary reports for the Department.
  • Produce demographic, service and certain financial reports required by funders, as well as internal reports.
  • Coordinate and monitor data collection from programs.
  • Assist with contract compliance.
  • Special Projects/Other Duties
  • Programs troubleshooting when necessary.
  • Conduct tours of the offsite facilities if directed.
  • Programs department supplies and distribution management.
  • Maintain and control files and filing systems.
  • Work with volunteers when directed
  • Assist with the maintenance of the client boutiques
  • Report for work as scheduled
  • And other duties as assigned.
  • Ability to work effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering the ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier, and respecting the diversity of our work force in actions, words and deeds.

EDUCATION/SKILLS/EXPERIENCE:

  • Minimum of an Associate Degree or its equivalent required.
  • 1-2 years of experience providing administrative support
  • Strong computer skills, Microsoft Word, Excel, PowerPoint).
  • Demonstrated abilities in management of multiple projects and priorities essential.
  • Typing speed of 65-70 wpm and ability to operate basic office equipment.
  • Excellent interpersonal skills to interact with personnel at all levels in the organization and relate well to contacts outside the organization.
  • Exercises discretion and holds confidential any business and personnel matters pertaining to the Weingart Center Association.
  • Excellent organizational, interpersonal, writing, oral communication and telephone skills.
  • Ability to communicate confidently and effectively with people.
  • Ability to take direction well.
  • Flexibility in meeting deadlines and adjusting to changing priorities.
Company Description
A transitional housing and social services facility for adults experiencing homelessness.

Weingart Center

Why Work Here?
Stability, competitive salary and benefits. The Weingart requires all staff to be fully vaccinated against COVID-19 as defined by the CDC.

A transitional housing and social services facility for adults experiencing homelessness.

Address

566 S. San Pedro Street

Los Angeles, CA
USA

Industry

Business

View all jobs at Weingart Center