- Expired: September 28, 2021. Applications are no longer accepted.
Reporting to: Chief Operating Officer
Main Purpose of the job: WEConnect International is seeking a detail-oriented Controller to maintain and oversee a non-profit entity’s financial processes, procurement and contract management and associated resources.
The Controller is considered a leader within the organization and will manage the company’s financial transactions, invoicing, accounts receivable, accounts payable, and cash disbursements processes and, will provide senior management with strategic financial in-put while ensuring financial accuracy. In addition, the Controller oversees the procure to pay lifecycle for compliance and enforcement. And management of one direct report.
Manage and monitor all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements as well as the requirements of contributions and government contracts
Maintain internal control safeguards for the receipt of revenue, costs organizational budget and actual expenditures
Establish financial and operating benchmarks, budgets, program monitoring, and reporting standard.
Implement consistent accounting policies, practices, and procedures across all programs, upholding federal, state, and local legal standards by remaining knowledgeable about existing, new, and future legislation
Develop and enforce internal controls to maximize protection of company assets, policies, procedures, and workflow
Oversee and support accounting team with dynamic leadership that creates an environment of trust and productivity
Provide client relations support
Monthly and Year-End Close Processes
Record each domestic USA based employee's salary and fringe costs by program in QuickBooks based on the job costing payroll reports provided by Insperity.
Record each foreign (outside the USA) employee's salary and fringe cost by program manually in QuickBooks based upon approved timesheets provided by management
Record and reconcile the Organization's payroll, accrued retirement plan contributions and accrued leave (prepared and processed by Insperity and management) twice per month pay periods ending on the 15th and the last day of the month. Will also update the Organization's QuickBooks accounting software after each payroll run
Reconcile project grants related to deferred revenue and donor restricted net assets, recognizing unrestricted revenues when earned on a monthly basis by grant and/or program.
Update the general ledger on a monthly basis, which will includes reviewing the reconciliations of cash, investments and credit statement accounts and assisting Accounting Coordinators in the reconciliation of all other asset and liability accounts.
Responsible for proper completion of monthly cash and investment account reconciliations
Responsible for proper completion of additional balance sheet account reconciliations related to the cash receipts and restricted grants processes including accounts receivable (grants /bequests/ misc.), deferred revenue, etc.
The preparation of timely and accurate monthly unaudited (internal use) financial statements using QuickBooks and separately prepared financial statements outside of QuickBooks
Perform month and year-end closing procedures and work closely with outside accounting group to generate monthly financial reports and assist in oversite of financial departments
Assist in researching account details and ensure accounts appropriately reflect activities
Manage the distribution of monthly budget vs. actual analysis reports
Prepare the Organization's unaudited indirect cost rate on an annual basis based on management's allocation of costs between program and G&A
Upon fiscal year-end closing, prepare schedules for the outside auditors and represent the Organization in the conduct of the annual audit
Development of its following years' budget template and operating budget
Assist in year-end audit process
Assist in annual Form 990 creation
Contract Management and Compliance
Serve as Procurement Officer for the organization
Develop RFP processes
Develop and negotiate contracts
Ensure contract compliance with Government contracts
Develop practices and procedures for internal efficiencies
Supervision and Coaching
Communicate duties and responsibilities to one direct report and monitor performance
Provide regular coaching and counseling
Prepare and deliver annual performance appraisals direct report
Undertake special projects as assigned
Continually identify and implement process improvements
Location: Washington, DC - 20005
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