Contracts Specialist

POSITION SUMMARY
WEConnect International helps drive money into the hands of women business owners around the world by enabling them to compete in the global marketplace. Our buyers are large organizations committed to global Supplier Diversity and Inclusion that help build sustainable communities by sourcing from women-owned businesses around the globe.
The Contracts Specialist at WEConnect International will play a crucial role in leading critical functions within our organization. They will manage procurement policy compliance, draft, and edit vendor contracts, ensure regulatory compliance, oversee contract management software, organizational budget preparation and monitoring and IT vendor management. Their contributions will directly impact our mission of empowering women entrepreneurs globally.

Essential Duties and Responsibilities
Procurement and Contract Management:

• • Lead procurements and draft/edit contracts.

• • Ensure contracts meet all regulatory requirements.

• • Oversee contract management software, processes, and compliance.

• • Maintain and update the procurement policy.

• • Support and monitor RFP processes in alignment with the procurement policy.

• • Maintain accurate vendor information.

• • Manage the purchase order process.

• • Ensure contract compliance with government contracts.

• • Develop practices and procedures for internal efficiencies.

• • Coordinate contract review and approvals.

• • Oversee contract compliance for donor-funded projects and budget alignment.

• • Ensure execution of procurement policy.

• • Provide monthly reports for spend analysis.

Budget Management:

• • Prepare and monitor organizational and project budgets.

• • Support budget forecasting.

IT and Vendor Management:

• • Provide vendor management for the organization's IT Help Desk.

• • Develop and oversee IT policies.

• • Manage IT inventory.

Education and Experience

• Undergraduate degree required, with a preference for business; JD, MBA or similar advanced degree highly desired.
• Minimum of 3 years of related experience in contracts and budget management in the non-profit sector.
• Experience with US Government, multinational, and other public sector agencies preferred.
• Strong ability to build and maintain relationships with third-party vendors and partners.
• Experience in applying contracting principles and procedures.
• Experience in drafting, revising, and expanding statements of work and specifications.
• Experience in performing cost, price, and best value analysis.
• Knowledge of relevant laws, relevant laws, regulations, policies, standards, and procedures in contracting.

Additional Requirements

• Demonstrated leadership capabilities.
• Excellent managerial skills for prioritization and problem-solving.
• Fluency in written and spoken English.
• Proven full-cycle work experience as a Contracts Specialist or similar role.
• In-depth knowledge of procurement regulations, contract documents, and legal specifications.
• Strong analytical, verbal, and written communication skills.
• Thrives in a fast-paced environment.
• Ability to work as part of a team and independently set and meet targets.
• A 'self-starter' with excellent motivational skills, enthusiasm, vision, and adaptability.
• Structured and organized to drive results.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Language Skills Excellent written and verbal communication skills are essential for this role, including the ability to read, analyze, and interpret business documents, regulations, and procedures. Effective presentation skills are also required.Reasoning Ability Great analytical skills and highly organized and detail oriented. Highest standards of ethics and personal integrity. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills Advanced knowledge of Microsoft Office, CRM Systems, and Adobe. Familiarity in using web-based conferencing platforms including Microsoft Teams, Zoom, and Google Meet. Experience working in a PC/Laptop environment with Dell equipment.Certificates, Licenses, Registrations PMP preferred but not required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit.
The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Organizational Information WEConnect International, a corporate-led global non-profit, helps build sustainable communities by empowering women business owners to succeed in local and global markets. WEConnect
International has since 2009 provided business education, certification, and business connections to businesses based outside the United States that are at least 51 percent owned, managed, and controlled by one or more women. WEConnect International corporate members represent over $1 trillion in annual purchasing power and are true pioneers in inclusive sourcing and global supplier development. www.WEConnectInternational.org Core Values and Culture As we continue to grow our impact, WEConnect International will attract and hold accountable members, partners, staff, and stakeholders based on these core values, which help to define our culture, brand, and operational strategies.

• Embrace Diversity and Inclusion to Unleash Potential
• Demonstrate Passion for Women's Economic Empowerment
• Make a Positive Difference in the World
• Deliver Stakeholder Value
• Exemplify Integrity in Everything We Do
• Pursue Teamwork with a Shared Vision and Purpose

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
WEConnect International is an Equal Opportunity Employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law in the United States.