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Operations Associate

Waterfront Restoration LLC
Long Lake, MN
  • Expired: March 17, 2022. Applications are no longer accepted.

Waterfront Restoration is growing and has an exciting opportunity to join the team in our administrative office.The Operations Associate creates routes for crews each day and provides operations support to other departments...This role supports the daily operations of the field crews, finance/HR, sales and marketing.We are a small office environment where the operations associate role is critical to the success of the company.This is a full-time, year-round, benefits-eligible position.Waterfront Restoration's purpose is to help people enjoy lakefront living.Demand for our services is growing at a rapid but sustainable pace.This is a great opportunity to make an impact and grow with us!Responsibilities:Routing and Dispatcher (Essential Function)Use routing software to create efficient routes for SCUBA dive team crews for multiple MN branches each day (creating routes occupies 2 to 5 hrs/day in the summer months)Create efficient routes for holiday lighting crews fall through springCall or email clients of their scheduled datesReceive calls from jobsite managers throughout the day and re-route crews when necessaryMonitor crew capacity and logistics, and alert sales and operations management team of any issuesSupport to Field Operations Team:Create crew shift schedulesManage crew shift changesManage and audit timecard dataRun reports and distributeAssist with travel arrangementsData entry and verificationSupport to Finance Team:Payroll Preparation (Quickbooks Payroll), including entering and processing payroll for up to 200 seasonal employees during peak season.Accounts receivable: generate and send invoices, process paymentsAccounts payable: enter bills and print checksSupport to HR and IT Team:Processing applicants for open positionsAssist with recruiting/hiring effortsSocial media postingsJob board postingsOnboarding forms and data entry for new hiresAssist with basic tech questions (i.e. timecard app issues)Support to Sales and Marketing Team:Data entry and verificationAssist with preparation of client proposals and processing of renewalsGeneral Operations and Administrative Support:Collect mail from PO Box and distributeData entryRun reports and distributeVarious daily, weekly, and monthly operations support responsibilitiesServe as point of contact for daily operations and administrative questions among full time staff, seasonal/intern staff, and part time staff/vendorsProtocol and process creation, implementation, maintenance, and improvementsManagement of small projects to improve the business in all areasCreate and maintain electronic file organization on server(s) and cloud drivesManage communication to keep staff informed on policies, procedures, building issues, and any on-going relevant information as it arisesMaintain physical office space for staff by keeping file and storage cabinets, lunch room, meeting rooms stocked, organized, etc.Plan and prepare desk arrangements and computer assignments for new staff, seasonal staff/interns, and temporary/contract staff.Work with professional organizer or other vendors to restructure office layout as necessary.Gather data and prepare for management decision makingOther duties as assignedJoin a team that cares about our lakes!Waterfront Restoration is a lakeshore service provider that works to solve the problems many lake homeowner's face when it comes to lake weeds.SCUBA certified technicians specialize in hand extracting lake weeds by their root structure, to create a beautiful weed-free lakeshore that families can enjoy all summer long.Since 2003, Waterfront Restoration has serviced thousands of residential lake homeowners and have earned the title as the most referred lake weed removal company" in the industry.In addition, we help protect lakes from the spread of invasive species by providing watercraft inspections services.To complement our summer peak season and provide year-round employment, our sister company provides holiday lights installation services.Waterfront Res

Waterfront Restoration LLC

Address

Long Lake, MN
USA

Industry

Business

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