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Legal Assistant

Washington City
Washington, UT
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Title: Legal Assistant

Division: Administration

Department: Judicial

Annual Pay Range: $41,325 - $55,101 (DOE)


Manages criminal cases for prosecution in City's Justice Court. Performs a variety of full performance complex administrative/legal duties designed to expedite legal services in Washington City.


Works under the direct supervision of the City Attorney and Prosecutor.




Assists to maintain office calendar for City Prosecutor. Schedules court hearings and related appointments; performs general clerical and secretarial duties related to typing, word processing, filing, and making copies; coordinates work with other departments. Maintain database of criminal cases, document reports as they are received and process appropriately.

Criminal: As directed by City Prosecutor, manages Washington City Justice Court criminal cases for prosecution from the initial filing, through sentencing. Attends justice court hearings and trainings as requested by the City Prosecutor. Obtains and analyzes police reports, obtains and documents criminal history, photographs, videos, statements, and medical records for criminal cases to support prosecution. Prepare Information and file with the Court. Request and obtain information to support prosecution, such as, substance/blood test results, reports, criminal histories, driving records, protective orders, and etc. as needed by City Prosecutor. Provides discovery to defense attorneys, Probable Cause Statements, Warrants, offers, Discovery, prepare criminal cases for court proceedings; prepare Plea in Abeyances, motion and orders, Order to Show Causes, subpoenas, Statements of Restitution, jury instructions, etc., and other justice court and prosecution-related documents with consistency and accuracy.Prepare files for Bench Trials and Jury Trials, contact victims of crime(s) to notify them of Court hearings, issue and obtain Victim Impact Statements, etc., and notify victims of the case outcome.Assist with preparation of Civil Stalking orders as requested by City Prosecutor.Prepare for hearings.Assist with criminal case screening as requested by City Prosecutor.Reviews complaints, Information, briefs, and court documents as requested by City Prosecutor.

Case Assistance: Logs and disseminates law enforcement reports; receives and enters reports into tracking spreadsheet; posts case information into database to ensure proper recordkeeping for all active and pending prosecution cases; ensures proper routing of legal documents; calendars due dates for various criminal case processes; assists City Prosecutors in meeting various case deadlines; calendars court dates and schedules prosecutor calendars; manages and interfaces with City prosecution software, assures that all files for review or courtroom are prepared; assures proper notification is given to police officers, witnesses or others.

Administrative Duties: Performs duties related to the efficient daily planning, management, and operations of the Prosecutor's Office and assures work quality consistent with goals and objectives. Assists to establish work priorities and assignments for office staff; assists in developing and monitoring the office budget and processes invoices. Attend meetings as required with multiple agencies, work with other agency officials and local, State, Federal law enforcement agencies, Attorney General's Office, Utah Prosecution Council, and Utah State Bar.

Performs general office clerical, secretarial and legal assistant duties for the City Prosecutor and City Attorney.Greeting the public and directs to proper staff, responds to inquiries and provides basic information related to office processes and procedures; provides initial contact and assistance to various law enforcement officers, attorneys, state agencies and victims; assists probation review and probation personnel; apprises callers of status of various cases; exercises judgment related to confidentiality and propriety of case, hearing, warrants and related sensitive material.Performs typing, word processing, filing, dictation, scheduling appointments, answering telephone, fax machine, scanner, copying, etc. and coordinates with other departments and personnel regarding work with their departments.

Comply with all training and legal education requirements, legal research proficiency, proficiency and current on Utah criminal law including yearly legislative changes.


1. Education and Experience:

A. Courses or background in general office skills; plus (2) years of specialized training provided through college, vocational training, etc. Paralegal Certificate;


B. Two (2) years of experience as a legal secretary/legal assistant or in some other comparable position providing exposure to legal terminology, methods, and procedures;


C. Experience with criminal law;


D.An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities:

Considerable knowledge of modern office practices and procedures; legal terminology, excellent grammar, punctuation, spelling and editing skills and attention to detail, English, etc.; the legal procedures of trials and courts; various knowledge related to criminal document processing; the operation of personal computer and various software applications for word processing, spread sheets, data base management and desk top publications; Utah code, law library and various case material sources, and proficiency in legal research and writing.

Ability to perform legal research and writing; ability to maintain filing and record keeping system involving case materials, codes, laws, and case law. Maintain and update databases; operate calculator, copy machine, Dictaphone, and other types of standard office equipment; recognize sensitive and/or confidential information and keep information confidential.

Ability to multitask and work quickly and accurately, organizational and communication skills, willingness to work long hours when needed.

3. Work Environment:

Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and some creative problem solving. Job requires exposure to stressful situations and graphic content.

Job Posted by ApplicantPro

Washington City


Washington, UT
84780 USA



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