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Student Employment Coordinator

Washburn University Topeka, KS
  • Expired: over a month ago. Applications are no longer accepted.

Washburn University invites applications for the Student Employment Coordinator position.

Position Summary: The Student Employment Coordinator oversees Washburn University’s student employment program, including management of federal and state work study funding. This position works closely with several campus partners to ensure compliance is maintained from student recruitment through employment.

Essential Job Functions of Position:

Meets individually with new student hires to verify that all required employment documentation is completed, including contracts, W-4, and I-9 forms.

Validates student employment timesheets are submitted within established payroll periods, and meets the recommended Washburn University policies and procedures for hours of work.

Monitors and reconciles federal work study and state work study spending to maximize available funding.

Works with Washburn’s Learning in the Community (LinC) department to establish eligible business partners to participate in the state work study program. Awards funding for the program to students and maintains communication with community supervisors, including identifying students whose contract will be renewed for a consecutive year.

Assists departments in the recruitment and employment process of student workers, which includes assisting with the drafting of position descriptions.

Works with IT to request notice of student contract renewals and enters federal work study awards as available.

Reviews and recommends policy for student pay rates, hours of work limitations, etc. to staff.

Hires and supervises student employees in the Financial Aid Office.

Maintains the student employment website, performs all required tasks in the online applicant tracking system and the onboarding system that pertains to student employee recruitment, and other relevant materials for student employee recruitment.

Coordinates recognition of student employees through Student Employment Week and the Student Employee of the Year award.

Performs additional job related duties as assigned or as appropriate.

Education and Experience: Required: Bachelor’s degree and relevant experience such as higher education, human resources, human resources management, office administration, and banking/finance. Applicants cannot be in default or owe an overpayment in any Title IV federal financial aid programs.

Preferred: Master’s degree and experience in financial aid or student employment. Experience using a student information system, such as Ellucian Banner.

Knowledge, Skills and Abilities: Effective communication skills. Ability to multitask and interact with a diverse population on and off campus.

For earliest consideration please apply by: 07/08/2019

Direct Link to apply:

Background Check Required: Yes

Washburn is an EOE and dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Washburn University


Topeka, KS
66621 USA