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Field Administrative Assistant

Walker Engineering, Inc. San Antonio, TX
  • Expired: over a month ago. Applications are no longer accepted.

Description:

Walker Engineering is an industry leader in Electrical Contracting, Teledata, Automation & Controls and Audio/Visual Installations and offers highly motivated professionals the opportunity to develop their careers by working in a fast-paced atmosphere on some of the biggest projects in Texas. Our culture at Walker Engineering is based on safety, teamwork, family, customer focus and leadership - what we refer to as "The Walker Way." Our Walker office in San Antonio is in search of an administrative assistant.

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Supports department managers on clerical/secretarial and accounting support functions for the assigned division
  • Ensure weekly and bi-weekly timesheets for payroll and external time are entered accurately and invoices are coded correctly.
  • Compose and/or edit letters, memos, reports, procedures, etc. as required.
  • Act as liaison between the assigned division and others, such as other departments, external contacts, clients, etc.
  • Schedule travel reservations (flight, rental cars, hotels), arrange meetings, reserve conference rooms, arrange catering and prepare business handouts and overhead presentations.
  • Supports and resolves administrative problems, support supervisor to coordinate work assignments, maintain positive internal and external working relationships.
  • Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor’s authorization.
  • Prepare special reports, studies, statistical analysis, brochures, etc., per the supervisor’s request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
  • Interpret and ensure proper administration of Walker policies, programs or procedures requiring independent decision making.
  • Maintain and encourage a cohesive and well-functioning office and support to the project(s).
  • Perform additional assignments per supervisor’s direction.

POSITION REQUIREMENTS:

  • 2 years of administrative experience. Experience in the construction industry a huge plus.
  • Working knowledge of general office procedures plus the ability to organize and coordinate group work efforts
  • Bilingual English/Spanish
  • Strong written and verbal communication skills
  • Proficient MS Office skills
  • Familiarity with office equipment (copier, fax, scanner, printer, multi-line phone system, calculator/adding machine)
  • Accuracy and attention to detail
  • Strong organizational and administrative skills
  • Strong ability to manage and complete projects simultaneously and under deadlines
  • Proficiency and accuracy in arithmetic
  • Positive attitude and open, respectful communication
  • Ability to perform job with minimal guidance or supervision

EDUCATION:

  • High school diploma or associate’s degree. Bachelor’s Degree a plus

Walker Engineering, Inc.

Why Work Here?

Great Benefits, Exceptional Culture, Internal and External Training Programs and Tremendous Growth Opportunity!

Walker Engineering Inc. was formed in Dallas, Texas in 1981. Over the past 38 years, the company has grown from three employees to one of the largest electrical contractors and network technology providers in the states of Texas with offices in Houston, Dallas/Fort Worth, Austin, and San Antonio. We have successfully built projects in many diverse market segments and the revenue for the company now exceeds $5.2B. The over 2,000 employees at Walker Engineering strive to deliver high-quality work at a fair price. The principle of Trust Built on Performance is provided to each client regardless of the size of the project.

Address

Rogers Rd San Antonio, TX 78251
San Antonio, TX
USA

Website