Administrative Officer

WWCM is hiring an experienced Administrative Officer to support growing operations. If you're dedicated and ambitious, WWCM is an excellent place to grow your career. Don't hesitate to apply. This individual would report to the Director and be responsible for performing administrative duties for large commercial and U.S. Government contracts and agreements.

Responsibilities:

• Organizing and managing schedules and calendars for staff, managers, and senior-level officers
• Assisting human resources department with payroll and personnel databases
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
  
• Attend meetings and record notes and messages for managers and senior-level officers
• Creating reports and memos for managers and senior-level officers as needed
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts
• Receiving and processing communication channels, including email, phone, and physical mail

Minimum Requirements:

• An Associate's degree in a related field, such as office administration
• 5-7 years of experience
• Prior experience using spreadsheet software, including Excel
• Notable organizational skills and the ability to provide organization and structure that others can follow
• Comfortable working independently when needed, or as part of a multi-dimensional team
  
• Strong communication skills and the willingness to make phone calls, emails, and other communications with clients
• Proven experience being able to handle multiple tasks at the same time
• Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
• Exemplify a strong attention to detail
• Must have strong computer skills and knowledge of common programs such as Microsoft Office and G Suite
• Must possess excellent written and oral communication skills
• Exemplify creative problem solving abilities
  
• Capable of professionally managing confidential information
  
• Possesses superior organizational skills and the ability to manage multiple projects with shifting deadlines
  

Desired Qualifications:

• Bachelor's or Masters Degree in a related field
• Prior experience at a tech company
• Prior DoD experience
• Ability to break down a product or feature into the technical teams and systems involved and their dependencies
• Ability to be an influential member of a highly integrated team composed of both technical and non-technical members
  
• Ability to communicate to both technical and non-technical audiences