Finance Specialist

The Finance Specialist will work as part of the Finance Department, reporting to the Finance Director and the Executive Leadership Team. The Finance Specialist will provide support to the Executive Leadership Team, the direct services team, and office visitors by handling a variety of administrative tasks related to the continuation of federal and state grant funding and day-to-day business operations of the organization. We are seeking a candidate who enjoys implementing effective and efficient financial systems, and who will thrive working as part of a committed team of nonprofit professionals whose mission is to strengthen the collective voice, leadership and capacity of nonprofits to enrich the lives of those experiencing homelessness or housing crises in WV. An ideal candidate is detail-oriented and able to manage fast-paced and complex deadlines and excels in the areas nonprofit financial administration and management. In addition to the unique challenges and extraordinary rewards of our work, Coalition staff currently enjoy a rich benefits package, including Paid Time Off, Holidays, retirement and health insurance options.

Primary Responsibilities/Essential Job Duties:

• Ensure financial systems and procedures are conducted in compliance with Generally Accepted Accounting Procedures (GAAP) in accordance with agency fiscal policies, and all other applicable local, state, and federal regulations and laws.
• Maintain appropriate segregation of duties and other internal controls
• Record funds received and expenses paid in respective project funds/classes within QuickBooks
• Pay bills/invoices, prepare payments to consultants (domestic and international), and coordinate staff payroll 
• Reconcile bank accounts on a monthly basis
• Review and reconcile accounts payable transactions and activities.
• Process and oversee accounts receivable transactions and activities.
• Process and perform activities related to cash flow, bank account reconciliation, and month-end expense allocation.
• Maintain journal entries for deferred and prepaid transactions.
• Maintain sub-grant release schedules, and process monthly and quarterly sub-grant releases.
• Prepare monthly bank reconciliations for financial transactions processed through QuickBooks Online
• Maintain grant budgets for communication with Program Directors to ensure timely spend-time of budgets and accurate availability of program funding.  
• Produce monthly financial statements, program dashboards and supporting narrative analysis for regular meetings with the Finance Committee, Board, and Management Team.
• Reconcile petty cash account.
• Work with program managers and directors to prepare budgets for grant proposals and provide financial reports for grants.
• Support the annual audit process through paperwork preparation, footnote preparation, assisting auditor in 990 filing and respond to other auditor requests.

File Management

• Maintain hard-copy filing system within the WVCEH office, electronic Box filing system.
• Maintain electronic financial records in Quickbooks online.
• File appropriate documentation, in a timely manner following the set procedures in the WVCEH Standard Operating Procedures Manual.
• Assist in the preparation of regularly scheduled reports, audits and federal/state monitoring.

Performance Outcomes

• Prepares weekly accounting reports to be submitted to the Executive Team for budgeting purposes.
• Prepares reports and financial information for Executive Team and the Board of Director’s meetings.
• Serves as a liaison between granting entities and agency
• Participates in staff training and development activities as directed

REQUIRED CERTIFICATIONS/EXPERIENCE

• 2 of 4 year degree in Accounting or Finance, required
• The successful candidate will be a highly motivated self-starter with at least 2 years of demonstrated experience working within a finance department or equivalent position.
• Advanced understanding of records, grant accounting, billing to ensure compliance with 2 CFR 200 General Accounting Principles.
• Master multi-tasker with excellent communication skills and upbeat attitude.
• Excellent time management skills
• Ability to maintain confidentiality and security.
• Prior experience using QuickBooks Online required
• Must be comfortable with computers, general office tasks, and have experience with MS Office Suite.
• Professional, mature demeanor with a genuine desire to meet the needs of others.
• Reliable transportation and ability to work on-site daily at administrative office location required.