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Administration Assistant/ Business Coordinator Enviro-Drill

WTI, Inc. Phoenix, AZ

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Enviro-Drill, Inc. has an excellent opportunity for a Business Coordinator at its Phoenix, Arizona facility. This position reports to the Director of Drilling Services and has opportunity to become involved with all aspects of business administration and growing a company. Enviro-Drill provides Geotechnical, Environmental and Monitor Well drilling services in the southwestern United States to support the quality of our environment, commercial and residential developments, and infrastructure.

We offer first-rate career opportunities that begin with a stable, challenging workplace and a culture of safety and quality. We pride ourselves on our ethics, excellence, and exceeding expectations. We look for people with a track record of success, either at work or in other aspects of their lives. 

Responsibilities will initially include:

Help coordinate drill crew schedules and maintain calendars

Collect and organize daily information sheets

Answer/direct phone calls; take messages to assist Client Manager

Maintain all job files: create folders, file permits, collect and process Daily Work Reports

Review timecards for accuracy and enter for project accounting and payroll

Create and enter purchase orders for business unit

Review and maintain Driver Qualification Files, Driver’s Logs, and Vehicle Inspection Reports

Request Certificates of Insurance and Bonds

Prepare Well Completion Reports before/after each job

Complete business license applications and renewals

Process invoices for payment and maintain client files

Work with accounting to finalize invoices and purchase orders for month end closing

Contact clients to facilitate invoice collection

Process manual and/or COD checks when needed

Maintain UPS/FedEx accounts and ship packages

Complete all other duties and projects as assigned

Responsibilities may grow to include:

Schedule drill crews; help coordinate shop time

Prepare drilling proposals and project invoices

Social Media Management and Marketing

Help expand client relationships and increase marketing exposure

Ensure compliance with D.O.T. regulations and company safety program

Help arrange effective vehicle maintenance and repair

Coordinate employee hiring, onboarding, and training

Promote positive work environment and job satisfaction

Support Director in growing our capabilities, professionalism, and profitability

 

JOB REQUIREMENTS AND QUALIFICATIONS

High School Diploma; preferred Associates or Bachelor’s Degree

At least three years’ office experience

Confident communicator; excellent verbal and written skills

Eye for accurate mathematics for detailed proposals and accounting

Must be proficient in MS word and Excel

Positive, upbeat attitude and strong ability to learn

Flexible and able to move between projects throughout the day

Able to maintain professional demeanor under occasional stress

Ability to work independently, with a team, and overtime if needed

To learn more and apply on-line visit our website at enviro-drill.com

NO AGENCIES PLEASE!

EOE

WTI, Inc.

Address

Phoenix, AZ
85040 USA
View all jobs at WTI, Inc.