Marketing Assistant/Coordinator - East Coast

MARKETING ASSISTANT/COORDINATOR – EAST COAST

JOINING WT GIVES YOU THE OPPORTUNITY TO BUILD A CAREER WITHIN AN EXPANSIVE INTERNATIONAL CONSULTANCY WITH A PROGRESSIVE CULTURE AND INDUSTRY LEADING BENEFITS.

Job Category: Marketing, communications, administrative, construction

Job Level: Support/Coordinator

Job Location: New York, NY, Boston, MA or Austin, TX based candidates (Hybrid)

Company: WT Partnership (WT) https://wtpartnership.co/

APPLY AT: https://wtpartnership.bamboohr.com/jobs/

ABOUT WT

Founded in Australia back in 1949, WT has become a force in North America since 2015. Our highly engaged team of multi-disciplinary advisors and long-term partnership approach with clients has enabled WT to become a trusted advisor to Owners, Developers, Government and Private sector clients. With a footprint of over 63 locations and 1,700 staff across North and Central America, UK, Europe, Asia, China, India, Middle East, Australia, New Zealand and the Pacific, we’re an award-winning privately held cost and project management consultancy firm who supports clients across the infrastructure, construction and asset management sectors.

In the US market, WT is one of the few firms centrally focused on the delivery of Public Private Partnership procured projects. We bring energy, ambition and motivation to our clients to deliver outstanding results on-time and on-budget.

ABOUT THE POSITION

Support role providing day-to-day marketing and administrative service delivery supporting US company communications, pursuits, and operations. This role will report to the National Marketing & Business Development Manager – Brand, New Business and Content and support various national service-line leaders (VPs) and leadership (SVP/EVPs).

KEY OBJECTIVES AND ACCOUNTABILITIES

EXTERNAL COMMUNICATIONS

Assist with updating and maintaining website and press assets on regular schedule

Assist with scheduling and uploading social media

Support development of publications, collateral and presentations in coordination with Senior Program Manager

Key KPI's

Ensure consistency in our brand and integrated communication

Ensure web content is up to date

Interface with technical staff and coordinate their participation in content development

BIDS & PROPOSALS

Procure bid materials and register at solicitation site

Review RFPs and create bid document outlines

Support tracking and debrief efforts

Tech edit final draft documents

Support market information and research efforts

Key KPI's

Publications delivered on time and of a high quality

Increase Win Rate %

Report on and maintain CRM/ASANA style Pursuit Tracker

Organize/maintain SharePoint/Library

MARKETING OPERATIONS

Run schedule of regular document and collateral updates

Support SEO web updates

Liaison with staff on locating marketing materials/resources

Key KPI's

Administrative, marketing and technical/reporting document delivery

Support processes and resourcing

Maximize SEO/SEM, advert and PR ROI

CULTURAL & INTERNAL COMMUNICATIONS

New hire onboarding administrative support

Support internal communications initiatives like newsletters, all staff correspondence and internal events

Key KPI's

Support new hire experience and initiation to company culture

All-staff /special occasion events & leadership communications support

EVENTS & ASSOCIATIONS

Support administrative/logistical/business operation tasks in support of events and external comms

Key KPI's

Support all staff participation in technical and industry organizations

SKILLS AND EXPERIENCE

ESSENTIAL

• Corporate environment experience
• Excellent time management skills
• Excellent writing and communication skills
• Team player
• Ability to work efficiently, to remain calm under pressure
• Intermediate MS Word, Adobe Creative Cloud; in particular Illustrator, InDesign, Photoshop, Acrobat
• Intermediate WordPress

DESIRABLE

• Experience in the development of bid response documents including production of sales copy, coordination of technical responses and graphical content.
• Marketing qualifications
• Minimum 3-5 years’ experience in a similar role
• MS Dynamics or CRM systems exposure
• Construction, Architectural, Engineering exposure
• Photography/ Videography experience
• Public speaking and training experience

BENEFITS

• Competitive base Salary
• Performance related annual bonus structure 
• 4 Weeks’ Vacation + State / Public / Statutory Holidays
• Expensed mobile phone and plan
• Comprehensive Medical and Dental Plan
• Paid Maternity Benefits
• Flexible working-from-home arrangements
• Company Pension Plan with Employer Contributions
• Paid Professional Membership Dues
• Relocation expenses (by negotiation)

HOW TO APPLY

Provide a detailed resume and cover letter.