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Business Coordinator

WORK Inc Dorchester ,MA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description


Facilities Management & Maintenance, Inc. is looking for an energetic and skilled Business Coordinator to undertake a variety of day-to-day office and clerical tasks. Individual will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities within this segment. This position works closely with the VP of Customer Relations, the COO and the CFO to ensure that information is processed in efficiently and in accordance with established procedures.


·             Supports VP and COO with various administrative tasks (prepare marketing materials; assist with contract proposals, etc.)

·             Works with VP to maintain relationship with accounts to facilitate future sales opportunities

·             Ensures all filing systems are maintained and up to date

·             Keeps accurate records of supplies inventory usage

·             Processes employee time sheets for payroll

·             Prepares timely and accurate bills to customers, along with applicable supporting documentation

·             Receives payments from customers and process against outstanding AR

·             Prepare bank deposits

·             Pursues outstanding AR with customers and resolve issues as required

·             Researches and documents updates to customer master files as needed for new and existing clients

·             Assists in vendor relationship management as directed

•             Review AP invoices from suppliers to ensure that goods and services were received, and to validate pricing is accurate

·             Code and enter vendor expense invoices for G/L entry

·             Ensure accuracy in general ledger

·             Travel to work sites and customers as necessary

·             Other duties as required


•             Ability to handle many ad hoc tasks and flexible work hours

•             Diligence with document organization and deadlines

•             Proven experience in customer service

•             In depth knowledge of MS Office, and accounting software

•             Excellent communication and interpersonal skills

•             Organized with the ability to prioritize and multi-task

•             Reliable with patience and professionalism

•             Bachelor’s degree in related field plus 1-2 years’ experience. 

•             Will substitute an Associate’s/College degree; in business administration or relevant field with 5 years demonstrated experience in required tasks.

•             Fluency in Spanish a plus



25 Beach St
Dorchester, MA
02122 USA