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AND and Executive Assistant

WINGS Program, Inc.
Chicago, IL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description
Position: AND and Executive AssistantReports to: President/Chief Executive Officer

Objective: To provide administrative support to the program operations in the Beverly/Morgan Park (BMP) Neighborhood (AND) and to the President/Chief Executive Officer.


AND Operations Duties and Responsibilities:

  • General office coordination including but not limited to retrieving and forwarding mail, answering the phone, ordering supplies, placing maintenance requests with Chief Operations Officer, etc.
  • Participate in Development Department meetings
  • Assist Development Department with events in BMP
  • Coordinate community presentations in BMP and attend as needed
  • Support program staff with client data management tasks
  • Perform other duties as assigned

President/CEO Related Duties and Responsibilities:

  • Serve as liaison to external stakeholders who seek to make contact with the President/CEO
  • Handle and direct inquiries that come to the President/CEO's office
  • Coordinate President/CEO's schedule and assist with making travel arrangements
  • Manage correspondence, telephone and written, to and from the President/CEO
  • Assist with activity tracking in Raiser's Edge NXT for President/CEO and AND Council Members
  • Coordinate all aspects of meeting planning and arrangements for the President/CEO including communication of meeting details and materials, as well as answering inquiries and monitoring RSVP processes
  • Proofread, finalize, and compose letters, memos, and all other documents that are generated by the President/CEO
  • Undertake special functions, administrative, program, or research projects, as assigned
  • Act as primary point of communication for the President/CEO's office to AND council members
  • Coordinate logistics of AND council meetings and events
  • Coordinate AND council member onboarding
  • Maintain AND council

Qualifications:

  • High school diploma or equivalent
  • Minimum of 5 years of administrative experience, with at least two years supporting one or more executives
  • Experience stewarding individual and organizational relationships
  • Commitment to diversity, equity and inclusion
  • Solid skills are required as follows: taking meeting minutes, project planning and management, multi-tasking, organization, team building, initiative and following through
  • Must be able to learn quickly and relay/disseminate information accurately while maintaining strict confidentiality
  • Attention to detail, tolerance for ambiguity, and the ability to work in a fast-paced, deadline driven environment are essential
  • Strong analytical and problem-solving skills
  • Must be dependable, ethical, and perform in a manner that is above reproach
  • Highly organized and able to balance multiple tasks and priorities in a fluid environment
  • Must be flexible regarding start and end times during day, with occasional work on the weekends
  • Proficient in Microsoft Office Suite, including Excel and PowerPoint
  • Proficient in Raiser's Edge

Type: Full-time, non-exempt employee

WINGS Program, Inc.

Address

Chicago, IL
60643 USA

Industry

Business

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