AND and Executive Assistant

Position: AND and Executive AssistantReports to: President/Chief Executive Officer

Objective: To provide administrative support to the program operations in the Beverly/Morgan Park (BMP) Neighborhood (AND) and to the President/Chief Executive Officer.

AND Operations Duties and Responsibilities:

• General office coordination including but not limited to retrieving and forwarding mail, answering the phone, ordering supplies, placing maintenance requests with Chief Operations Officer, etc.
• Participate in Development Department meetings
• Assist Development Department with events in BMP
• Coordinate community presentations in BMP and attend as needed
• Support program staff with client data management tasks
• Perform other duties as assigned

President/CEO Related Duties and Responsibilities:

• Serve as liaison to external stakeholders who seek to make contact with the President/CEO
• Handle and direct inquiries that come to the President/CEO's office
• Coordinate President/CEO's schedule and assist with making travel arrangements
• Manage correspondence, telephone and written, to and from the President/CEO
• Assist with activity tracking in Raiser's Edge NXT for President/CEO and AND Council Members
• Coordinate all aspects of meeting planning and arrangements for the President/CEO including communication of meeting details and materials, as well as answering inquiries and monitoring RSVP processes
• Proofread, finalize, and compose letters, memos, and all other documents that are generated by the President/CEO
• Undertake special functions, administrative, program, or research projects, as assigned
• Act as primary point of communication for the President/CEO's office to AND council members
• Coordinate logistics of AND council meetings and events
• Coordinate AND council member onboarding
• Maintain AND council

Qualifications:

• High school diploma or equivalent
• Minimum of 5 years of administrative experience, with at least two years supporting one or more executives
• Experience stewarding individual and organizational relationships
• Commitment to diversity, equity and inclusion
• Solid skills are required as follows: taking meeting minutes, project planning and management, multi-tasking, organization, team building, initiative and following through
• Must be able to learn quickly and relay/disseminate information accurately while maintaining strict confidentiality
• Attention to detail, tolerance for ambiguity, and the ability to work in a fast-paced, deadline driven environment are essential
• Strong analytical and problem-solving skills
• Must be dependable, ethical, and perform in a manner that is above reproach
• Highly organized and able to balance multiple tasks and priorities in a fluid environment
• Must be flexible regarding start and end times during day, with occasional work on the weekends
• Proficient in Microsoft Office Suite, including Excel and PowerPoint
• Proficient in Raiser's Edge

Type: Full-time, non-exempt employee