Admin Assistant (Accounts Payable)

Location: This resource will be located in the Westford, MA

Schedule: Hybrid with 3 days per week in the office. Wednesday is a required office day.

The AP Team Member supports Financial Operations. Reporting to the Accounts Payable Supervisor, this position provides administrative Accounts Payable/Operations support.

RESPONSIBILITIES:
• Opens and date stamps incoming USPS mail
• Scans invoices and prepare for filing by vendor name & number in designated Finance drive
• Enters PO & Non-PO invoices for approval in Oracle
• Generates aging reports for review of open payables invoices
• Prepares and sends emergency vendor check requests for standard mailing and overnights
• Verifies that transactions comply with financial policies and procedures
• Complies with Oracle Purchase Order Approval Matrix
• Reconciles vendor statement and researches invoice discrepancies
• Provides internal/external customer service (includes follow-up with vendors whose invoices do not match service orders, contractual obligations, etc.)

EDUCATIONAL REQUIREMENTS:
• High School Diploma or GED – required

EXPERIENCE REQUIREMENTS:
• 1+ years of previous experience in Accounts Payable.
• Data Entry experience with data entry and process-oriented function
• Experience in a multi-functional role and using multi-company accounting software package
• 3 + years of experience in an Accounting/Finance large volume environment preferred
• Basic to intermediate Excel skills
• Working knowledge of Oracle Financials ERP system is preferred