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Data Administrator - Specialist

Voices of Tomorrow Burien ,WA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

We are seeking a talented and ambitious individual to serve as a Data/Admin Specialist in our office. The Data/Admin Specialist will work directly with our staff to make sure that all database requirements are current and are submitted in a timely manner. We have multiple programs that need attending to i.e. CHIPS, ProCare, MIS, ELMS, and others. We also require that all data being entered into our systems be recorded and reported quarterly. This position will be heavy in data input in the beginning and then will need to be maintained accordingly.

 

Administration Support (60%):

·  Answer telephones adhering to guidelines of answering calls within four rings. Routes calls correctly and takes accurate messages when necessary. Provide superior customer service to clients, visitors and staff.

·  Greets visitors, responding courteously and appropriately to all inquiries.

·  Support Staffing Office after regular business hours, following established guidelines for scheduling and communicating with staff. Perform general clerical/office functions such as filing, memos, minutes, report preparation, photocopying, printing and data entry.

·  Enter and organize data regarding clients (Providers) and caseloads. 

·  Provide administration support to managers as needed. Support program managers as needed; this may include arranging meetings, formatting or drafting documents, organization support, developing or organizing materials, etc. Provide support to meetings for grant-funded projects, including arranging logistics (space, food, fliers) and taking minutes when requested.

·  Support any providers by addressing their needs and helping with; orientation, enrollment strategies, contract overview, performance commitment and invoice submission.

·  Keep track of billings and payments, petty cash for staff and receipts.

·  Helps with advertising, marketing, social media and website upkeep.

·  Data input for USDA database

·  Ordering and organizing supplies for all sites

·  Maintains all records, up to date licenses for all sites and all maintenance and repairs for all sites and company vehicles.

Data Analyzing (40%):

·  Execute all regular transaction processes necessary to maintain operations records and databases.

·  Perform extracting, importing, and exporting of data in various database applications.

·  Assist in implementation, testing, and validating data and software systems.

·  Perform data analysis of key problem areas to assist in root cause analysis.

·  Audit data on a regular basis to ensure data integrity and quality.

·  Assist with ongoing data architecture processes and governance.

·  Research and collect data to assist with program development and analysis.

·  Train staff and business as necessary on data operational activities.

·  Perform data reconciliations to identify data anomalies.

·  Escalate data issues.

·  Assist in preparation of data reports, training materials, business presentations, publications, marketing collaterals, and other educational materials.

·  Assist in maintenance, back up and security of business data.

 

POSITION REQUIREMENTS:

·  Valid Washington State driver’s license and daily access to a personal, legally licensed vehicle with proof of current automobile insurance or access to reliable.

·  Have reliable transportation

·  Ability to work flexible schedule, including evenings and weekends as required.

·  Computer proficiency and knowledge of basic office equipment

·  Excellent in English oral and written communication skills.

·  Excellent organizational and time management skills.

·  Department of Early Learning portable background check. Must pass portable background check requirements.

Company Description
VOT’s mission is to preserve immigrant & refugee children’s identity through culturally responsive child-focused programs. Our agency works closely with community partners to eliminate racial inequities in the Early Learning System which deeply affect Immigrant and Refugee children’s growth, development, and academic performances. Early childhood is the most critical phase of human development. The focus of VOT is to create early learning programs that preserves the child’s culture and language, while advancing African indigenous parenting practices and community-driven narratives. Substantial research shows that early adversity, including loss of a language, is associated with diminished health across the life course and across generations.

Our work is guided by the following foundational principles:
RACIAL EQUITY. Community representation is paramount in all of Voices of Tomorrow’s programs, policies, and activities. Program components are grounded in community needs and programs are designed with the input of the communities we serve.
CULTURAL RESPONSIVENESS. We strive to create opportunities to preserve culture through the celebration of diversity. We welcome all who apply their resources, cultural knowledge, and experience to address solutions for removing barriers facing our community.
HEALTH AND SAFETY. Embedded in our work is an understanding that good prenatal and early childhood mental health is foundational to reducing long term stressors and negative impacts into adulthood.
STRENGTHS-BASED. Our programs are designed to empower families and communities to use the existing knowledge of their families and communities enabling resiliency in a manner in which they can share their knowledge through the education of core life skills.
CHILD FOCUS. We encourage parents and caregivers to foster positive relationships with children and caregivers, as strong family bonds give children their best start in early childhood development.

Voices of Tomorrow

Why Work Here?

VOT’s mission is to preserve immigrant & refugee children’s identity through culturally responsive child-focused programs.

VOT’s mission is to preserve immigrant & refugee children’s identity through culturally responsive child-focused programs. Our agency works closely with community partners to eliminate racial inequities in the Early Learning System which deeply affect Immigrant and Refugee children’s growth, development, and academic performances. Early childhood is the most critical phase of human development. The focus of VOT is to create early learning programs that preserves the child’s culture and language, while advancing African indigenous parenting practices and community-driven narratives. Substantial research shows that early adversity, including loss of a language, is associated with diminished health across the life course and across generations. Our work is guided by the following foundational principles: RACIAL EQUITY. Community representation is paramount in all of Voices of Tomorrow’s programs, policies, and activities. Program components are grounded in community needs and programs are designed with the input of the communities we serve. CULTURAL RESPONSIVENESS. We strive to create opportunities to preserve culture through the celebration of diversity. We welcome all who apply their resources, cultural knowledge, and experience to address solutions for removing barriers facing our community. HEALTH AND SAFETY. Embedded in our work is an understanding that good prenatal and early childhood mental health is foundational to reducing long term stressors and negative impacts into adulthood. STRENGTHS-BASED. Our programs are designed to empower families and communities to use the existing knowledge of their families and communities enabling resiliency in a manner in which they can share their knowledge through the education of core life skills. CHILD FOCUS. We encourage parents and caregivers to foster positive relationships with children and caregivers, as strong family bonds give children their best start in early childhood development.

Address

15811 Ambaum Blvd SW
Burien, WA
USA