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Call Center Specialist

Vivos Therapeutics, Inc. Highlands Ranch, CO
  • Expired: over a month ago. Applications are no longer accepted.

Customer Service Representative

Job Description

Job Summary: The Customer Service Representative is the liaison between Vivos and our current and potential patients and providers. He/she will very often be the first impression of Vivos for people reaching out to our organization. The CSR is key to the success of our Vivos Wellness & Breathing Centers and our VIP providers. He/she must be comfortable handling a high volume of inbound calls and seek to create a positive experience for every caller. The Customer Service Representative must be able to listen effectively, understand VIP needs and communicate about Vivos enthusiastically. If a caller calls with a concern or complaint, the Customer Service Representative must be able to problem-solve, troubleshoot and handle calls in a caring manner.

Main Duties and Responsibilities:

· Answer incoming calls in a timely manner

· Redirect calls to the appropriate team members, as needed

· Generate leads for the sales team by asking appropriate questions and completing Leads Sheet

· Answer caller questions about Vivos in a knowledgeable and professional manner

· Build relationships with callers/providers

· Maintain a positive, empathetic and professional attitude towards patients/callers at all times

· Engage in active listening. Confirm or clarify information as needed. Use good communication skills to help callers/patients feel valued and understood

· Able to effectively verify and troubleshoot system issues.

· Handle caller/patient concerns or complaints professionally, asking for help or assistance when necessary

· Follow all communication procedures, policies and guidelines during every patient/caller interaction

· Assist with submissions to the Diagnostic Portal – ensure that all necessary diagnostic information has been submitted for review

· Follow-up with providers who need to re-submit missing information into the Diagnostic Portal

· Protect patient confidentiality by adhering to all HIPAA policies

· Partner effectively/work collaboratively with Vivos Center Team Members

· Utilize software, databases, scripts and tools appropriately

· Follow all OSHA regulations in the workplace

· Keep required records of patient/caller interactions, comments and complaints

· Maintain CRM (Customer Relationship Management) System

· Compile and report weekly statistics

· Maintain equipment (telephone, computer, headsets and other equipment assigned) by following user protocols and reporting problems as they occur

· Communicate and coordinate with other Customer Care Support Associates – work as part of a team

· Other duties, as assigned

Key Competencies

· Excellent communication skills – both verbal and written.

· Effective listening skills

· Ability to interact with a variety of people, both externally with patients/callers and internally with team members and other departments

· Attention to detail and accuracy

· Professional demeanor and attitude

· Willingness to follow a task through to completion

· Flexibility and adaptability

· Capability to perform well in a fast-paced environment

· Advanced understanding of CRM system

· Ability to work in CRM systems

· Advanced computer knowledge and skills

· Capacity to work independently and manage time effectively

· Customer Service mentality

Education, Qualifications and Experience

· High school diploma or higher

· Previous call center experience required

· Working knowledge of Microsoft office suite

· Advanced computer skills

· Experience troubleshooting CRM systems preferred

Vivos Therapeutics, Inc.

Why Work Here?

Vivos Therapeutics, Inc. is a dental company focused on ridding the world of sleep apnea. We are extremely passionate about our goal.

We are an evidence-driven healthcare company with a dedicated mission to address obstructive mild to moderate sleep apnea worldwide. In the relentless pursuit of our mission, we are developing a global integrated network of skilled clinicians who are focused on delivering state-of-the-art care to their patients.


9137 S Ridgeline Blvd #135, Highlands Ranch, CO 80129
Highlands Ranch, CO