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Staff Assistant/Receptionist

Vista Points, Inc. Mount Juliet, TN
  • Expired: over a month ago. Applications are no longer accepted.

Job Purpose:

To be a Staff Assistant/Receptionist for Vista Points Inc, Special Needs Trusts & Resource Center.

Overview:

The ideal candidate will be experienced in handling a wide range of administrative and support related tasks and will be able to work with little or no supervision.

This person must be exceedingly well organized and professional, able to multi-task, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs.

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining professional, flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

High level of written and verbal communication skills and attention to detail are equally important.

Skills/Qualifications and Guidelines:

· Proficient in Microsoft Word, QuickBooks and Excel. Ability and proactive attitude to learn computer programs.

· Work closely with staff to coordinate and carry out special projects related to professionals, clients, and potential clients.

· Assist staff with preparation of presentation materials and items needed for events. Assist Executive Director with special projects.

· Ability to handle confidential information with extreme professionalism.

· Capable of and willingness to following directions.

· Punctual. Arrive to work on time.

· Associates degree preferred.

Specific Duties:

· Answer phone

· Open mail and process mail

· Communicate with on-site visitors

· Communicate with professionals, families, and beneficiaries

· Prepare distributions requests

· Prepare various documents

· Scan documents

· File documents in computer system and regular files

· Process bank statements

· Special projects – preparation of mailings

Attire:

· Business attire in office. Friday attire – business casual.

Restrictions:

· No personal use of computers during office hours.

· No personal cell phone use during office hours.

· Non-smoker – no tobacco product or vapor cigarettes.

· Background check, drug screen, and motor vehicle report will be conducted.

Vista Points, Inc.

Why Work Here?

Come work for a company with a heart; a company full of caring employees who look after the well-being of people living with a disability.

Vista Points' expertise in trustee services helps ensure that a trust beneficiary's eligibility for public assistance programs is protected. The organization assists children, adults, and seniors living with disabilities in a variety of ways, from setting up medical exams to purchasing electronic equipment and more, through the use of their special needs trust. Vista Points not only assists people living with an intellectual, mental, or physical disability but also their parents and caregivers and the professionals who serve and guide them. Vista Points serves as a national resource center dedicated to raising awareness about Special Needs Trusts through educational programs and community outreach presentations and events.

Address

1550 North Mount Juliet Road, Suite 203, Mount Juliet, TN 37122
Mount Juliet, TN
USA