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Administrative Assistant

Veterans Engineering
New York, NY
  • Expired: April 21, 2022. Applications are no longer accepted.

As an Administrative Assistant, V&E Administration, you will support two executives, SVP, Business & Legal Affairs Operations and the SVP, Artist Initiatives & Business Administration, as well as other members of the V&E Administration team and requires frequent interaction with all staff levels throughout our organization. The Assistant will need to be a well-organized and pro-active individual. The Assistant will help to ensure the efficient day-to-day operation of the V&E Administration department by successfully accomplishing the following responsibilities:

Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.

• Answers phone calls, schedules meetings and supports visitors.

• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

• Exhibits polite and professional communication via phone, e-mail, and mail.

• Supports team by performing tasks related to organization and strong communication.

• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

• Provides information by answering questions and requests.

• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

• Contributes to team effort by accomplishing related results as needed.

Skills and Qualifications:

• Reporting Skills

• Administrative Writing Skills

• Microsoft Office Skills

• Managing Processes

• Organization

• Analyzing Information

• Professionalism

• Problem Solving

• Supply Management

• Inventory Control

• Verbal Communication

Education and Experience Requirements

• High school diploma or equivalent education required

• 3 years of administrative assistant experience

• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

• Valid driver’s license and current automobile insurance


• Health Insurance Benefits.

• Life Insurance.

• Dental Insurance.

• Retirement Accounts.

• Flexible Spending Accounts (FSAs) or Health Savings Accounts (HSAs)

• Paid Vacation and Sick Time.

• Paid Holidays.

• Paid Medical Leave.

Our Story

Incorporated in 2005 as a service-disabled veteran-owned small business, Veterans Engineering (VE) has consistently delivered exceptional performance to government and private-sector clients. With an initial focus on architecture and engineering and design build, we have implemented numerous projects for various federal agencies. We grew our services to include systems integration and operations, healthcare solutions, and workforce augmentation, and then expanded further to support federal agencies and prime contractors managing complex enterprise transformations.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Veterans Engineering


New York, NY
10261 USA



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