Skip to Main Content
← Back to Jobs

Medical Administartion Specialist

Veterans Affairs, Veterans Health Administration West Haven, CT
  • Expired: December 07, 2019. Applications are no longer accepted.

The Medical Administrative Specialist will be the Administrative Officer of the Day for VA Connecticut organized in the Business Office Service Line. They will have full authority to act on behalf of the director and the Business Office Service Line Manager outside of normal Business hours. They will be required to assist with various studies, evaluate revenue programs, health information programs, Eligibility and insurance, Utilization Review, Privacy, Records Management, beneficiary travel.
Duties include but not limited to:
. As the administrator on duty, he or she is the central point of contact responsible for all medical, legal, and administrative functions of the health care facility. Coordination of all contacts received by the health care facility during irregular hours, serving in the capacity of AOD, and as the medical-legal resource person for al contacts from staff, patients and visitors. Serving as the authoritative person during irregular hours on all issues involving tentative enrollment and eligibility decisions. This includes interviewing and counseling Veterans concerning the law and regulatory guidelines on their enrollment and eligibility for health care benefits. Providing administrative guidance and advice to the Medical Officer of the Day (MOD) and other clinical staff concerning administrative matters necessary for the operation of the health care facility during other than normal duty hours. This may include facilitating patient transfers to and from VA and non-VA facilities. Assuming a key role in the health care facility emergency disaster plan during other than normal duty hours. Performing supportive activities for administrative matters. Performing administrative functions necessary to release the remains of a deceased patient to the designated funeral home for proper burial. This includes counseling the deceased Veteran's immediate family about burial and memorial benefits. Provides position management advice and recommendations to VA Connecticut or VISN staff including providing advice on the distribution of workload among positions and organizations, and the skills mix or categories of employees needed to do the work. Work Schedule: 4:00 pm to 12:00 am Weekdays/Weekend tour: 8:00 am to 4:30 pm/4:30 pm to 12:00 am/12:00 am to 8:00 am
Compressed/Flexible: Not applicable Telework: Not Available
Virtual: This is not a virtual position. Position Description/PD#: Medical Administration Specialist/091420
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Conditions of Employment
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/23/2019. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: working with common health care registration processes and information, coordinating multiple tasks, analyzing patient and hospital information, coordinating care with clinical services and outside the hospital. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree or two (2) full years of progressively higher-level graduate education leading to such a degree or a LL.B. or J.D., if related? (Transcripts are required.) OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond (To calculate, first identify the percentage of required education you have earned (when substituting, you cannot use the first 18 semester hours that you earned). Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify at the GS-09. For example, an applicant who has 9 semester hours of graduate level education beyond the first 18 semester hours of graduate study (i.e. 50% of graduate education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the GS-09 position.) You will be rated on the following Competencies for this position: . Administration and Management
. Analytical Thinking
. Clerical.
. Computer Skills.
. Customer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Sedentary work occasionally lifting or carrying no more than 10 pounds at a time. Walking and standing is often necessary in carrying out job duties. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:
Additional Information
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply

Veterans Affairs, Veterans Health Administration


West Haven, CT
06516 USA