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Management Assistant

Veterans Affairs, Veterans Health Administration Harlingen, TX
  • Expired: December 07, 2019. Applications are no longer accepted.

This position is assigned to the VA Texas Valley Coastal Bend Health Care System, Harlingen, TX, in Psychiatry Service. The selectee will provide technical guidance to subordinate support staff positions in Psychiatry Service.
This position will serve as a Management Assistant to the Associate Chief of Staff (ACOS) for Mental Health and the Mental Health Administrative Officer. Coordinate, gather, and analyze information and author documents in support of the ACOS for Mental Health Product and the Mental Health Administrative Officer. Integrating, coordinating and managing a multitude of administrative functions for the mental health clinics and providers at all five VA sites (Harlingen OPC, Health Care Center at Harlingen, McAllen OPC, Corpus Christi OPC, Laredo OPC) as well as non-VA sites of care ( e.g., MHN1R telehealth sites and contract care sites). Knowledge and extensive understanding of management principles and processes necessary to analyze and evaluate available resources in support of the ACOS for Mental Health Product line and Mental Health Administrative Officer. Management analysis and/or program analysis and the structures, functions, processes, objectives, products, services, as well as the resource requirements necessary to manage a complex organization. Manages the Peer Review process in Psychiatry and Psychology Service. Develops, analyzes, and contributes information for the respective disciplines and programs in support of the Mental Health Product Line dashboard/scorecard. Manages the administrative data for annual provider performance reviews and six-part folders. Develops information related to periodic performance reviews using multiple electronic data sources, evaluates the information and provides continuous improvement recommendations for mental health leadership consideration. Compiles, analyzes, and interprets information in support of the product line business plans. Tracks equipment, the standard rate of equipment attrition, and makes recommendation during the business planning process for relative replacement needs. Work Schedule: Monday - Friday 8:00 AM - 4:30 PM
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Management Assistant/PD740-0203-0
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Conditions of Employment
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/18/2019. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: financial management, personnel management, organizational structuring and strategic planning; efficiently utilize Microsoft Excel, Publisher, Outlook, PowerPoint, and statistical software commonly used by providers to manage research data; technical skill in information technology management; system redesign concepts; and, adapting analytical techniques and evaluation criteria to the measurement and improvement of the product line's effectiveness and overall organizational productivity. You will be rated on the following Competencies for this position:
Attention to DetailClericalManages and Organizes InformationTechnology Application Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Light Lifting (under 15 pounds); Light Carrying (under 15 pounds); Use of fingers; Both hands required; Walking (1 hour); Standing (1 hour); Both legs required; Ability for rapid mental and muscular coordination simultaneously; Near vision correctable at 13' to 16' to Jaeger 1 to 4; Far vision correctable in one eye to 20/20 and to 20/40 in the other; Depth perception; Ability to distinguish colors; Ability to distinguish shades of colors; Hearing (aid permitted. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
There is no educational substitution at this grade level.
Additional Information
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more info

Veterans Affairs, Veterans Health Administration


Harlingen, TX
78553 USA