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Administrative Officer

Veterans Affairs, Veterans Health Administration Portland, OR
  • Expired: May 22, 2019. Applications are no longer accepted.

Administrative Officer
Department of Veterans Affairs
Veterans Affairs, Veterans Health Administration

  • ##### Open & closing dates
09/13/2019 to 10/03/2019
  • ##### Service
  • ##### Pay scale & grade
GS 12
  • ##### Salary
$79,407 to $103,232 per year
  • ##### Appointment type
  • ##### Work schedule
1 vacancy in the following location:

  • Portland, OR
Relocation expenses reimbursed
Telework eligible
  • Duties

  • ------
The position is located at the Portland VA Medical Center, Division
of Hospital and Specialty Medicine (DHSM) and manages the day-to-day
administrative operations of the division. The incumbent supports
program areas for the three directors, Clinical Director (MD),
Administrative Director, Nurse Director and Supervisors in the
Learn more about this agency
Major Duties include but is not limited to:
  • Analyze budget needs of the division and supervise all phases of
budgeting within administrative requirements
  • Formulates and execute annual budget to include salaries,
travel, supplies, equipment and all other general expenses
  • Manages fund control points, procurement and contracts. Employee
must become certified as a Contracting Officer's Representative
and maintain that certification
  • Develops the need for and maintains awareness of available
resources and makes recommendations to the Administrative,
Clinical and Nursing Directors as well as medical center
  • Develops long and short-range policies and plans by coordinating
with clinical managers and section chiefs and aligning the
administrative resources of the organization with the needs of
the division
  • Plans and supports committees and data collection and reporting
Strategic Objectives and Performance Improvements Programs
  • Defines goals to be met, envision alternative policies,
recommends a course of actions and implements the alternative
  • Recognize the need for new policies, make policy recommendations
and bring such policies with recommended actions to the
attention of the division director(s)
  • Acts as a liaison or handles the communication with persons
and/or groups regarding quality metrics, clinical operational
issues, access and administrative functions
  • Plans and/or accomplishes special projects and programs
  • Assists in personnel administration to include knowledge of
personnel operations such as position classification,
performance standards and competencies. Services as a
resource/consultant to clinical mangers and section chiefs
  • Provides administration of reporting, evaluation nd follow up
associated with the accreditation and other quality surveys,
including but not limited to Joint Commission Standards
  • Provides direct supervision to employees performing a variety of
administrative support duties. This includes development of
performance standards, writing position descriptions and
counseling employees when necessary
  • Plans work to be accomplished, set short and long-term goals;
assigns work based on priorities; instructs employees on work
and administrative matters
  • Initiates recruitment actions, interviews and selects new
  • Gathers and maintains valid data to develop, evaluate, and
modify organizations and systems to achieve program goals
Work Schedule: Monday - Friday, between the hours of 7:00 am and
6:00 pm, to be determined by managment
Compressed/Flexible: Not available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD\#: Administrative Officer/PD21297-0
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Travel Required
Occasional travel - You may be expected to travel for this position.
Supervisory status
Promotion Potential
  • #### Job family (Series)
0341 Administrative Officer
  • Requirements

  • ------------
Conditions of Employment
  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online
onboarding process
To qualify for this position, applicants must meet all requirements
by the closing date of this announcement, 10/03/2019.
Time-In-Grade Requirement: Applicants who are current Federal
employees and have held a GS grade any time in the past 52 weeks
must also meet time-in-grade requirements by the closing date of
this announcement. For a GS-12 position you must have served 52
weeks at the GS-11. The grade may have been in any occupation, but
must have been held in the Federal service. An SF-50 that shows your
time-in-grade eligibility must be submitted with your application
materials. If the most recent SF-50 has an effective date within the
past year, it may not clearly demonstrate you possess one-year
time-in-grade, as required by the announcement. In this instance,
you must provide an additional SF-50 that clearly demonstrates
one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal
employees applying for reinstatement as well as current employees
applying for Veterans Employment Opportunities Act of 1998 (VEOA)
You may qualify based on your experience as described below:
  • Specialized Experience: You must have one year of
specialized experience equivalent to at least the next lower
grade GS-11 in the normal line of progression for the occupation
in the organization. Examples of specialized experience would
typically include, but are not limited to: experience managing
clinical operations such as developing special project budgets,
creating Memorandums of Understanding, Intergovernmental
Personnel Agreements and creating statements of work
You will be rated on the following Competencies for this position:
  • Control of Funds
  • Leadership
  • Planning and Evaluating
  • Project Management
Experience refers to paid and unpaid experience, including volunteer
work done through National Service programs (e.g., Peace Corps,
AmeriCorps) and other organizations (e.g., professional;
philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and
skills and can provide valuable training and experience that
translates directly to paid employment. You will receive credit for
all qualifying experience, including volunteer experience.
Note: *A full year of work is considered to be 35-40 hours of
work per week. Part-time experience will be credited on the basis of
time actually spent in appropriate activities. Applicants wishing to
receive credit for such experience must indicate clearly the nature
of their duties and responsibilities in each position and the number
of hours a week spent in such employment.*
Physical Requirements: The work is sedentary. Typically, the
employee sits comfortably to do the work. There are no adverse
physical demands.
For more information on these qualification standards, please visit
the United States Office of Personnel Management's website at
There is no educational substitution at this grade level.
Note: Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities,
schools, or institutions may be used to qualify for Federal
employment. You can verify your education here: If you are using foreign education
to meet qualification requirements, you must send a Certificate of
Foreign Equivalency with your transcript in order to receive credit
for that education. For further information, visit:
Additional information
The Interagency Career Transition Assistance Plan (ICTAP) and
Career Transition Assistance Plan (CTAP) provide eligible
displaced Federal/VA competitive service employees with selection
priority over other candidates for competitive service vacancies. To
be qualified you must submit appropriate documentation (a copy of
the agency notice, your most recent performance rating, and your
most recent SF-50 noting current position, grade level, and duty
location) and be found well-qualified for this vacancy. To be
well-qualified: applicants must possess experience that exceeds

Veterans Affairs, Veterans Health Administration


Portland, OR
97240 USA