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Administrative Assistant/ Secretary

Vertex International Oak Brook, IL
  • Expired: over a month ago. Applications are no longer accepted.

We are seeking an Administrative Assistant/Secretary to join our team! You will perform clerical and administrative functions in order to drive company success.


  • Secretarial and administrative support to management and other staff
  • Answering and directing phone calls
  • Sort incoming mail, faxes, and courier deliveries for distribution
  • Prepare and send outgoing faxes, mail, and courier parcels
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Planning meetings and taking detailed minutes
  • Order office supplies
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Assist in sales and marketing efforts as needed
  • Request quotations from vendors and suppliers
  • Research products
  • Assisting in accounting – preparing estimates, invoices, purchase orders
  • Assisting in logistics – preparing shipping documents (Certificate of Origin, Invoices, Packing Lists, etc.) and working with freight forwarders on all related tasks to shipments in process
  • Any other administrative tasks assigned by supervisor
  • Preparing FedEx and DHL shipments


  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • ​Strong organizational skills
  • Proficiency in Outlook
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)


  • Arabic Speaking

Vertex International

A company specializing in Military and Law Enforcement solutions and Products with focus on the international market


Oak Brook, IL 60523
Oak Brook, IL