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Facilities / Hospitality Clerk

Vendor Direct Solutions, LLC San Francisco, CA
  • Expired: 12 days ago. Applications are no longer accepted.

Vendor Direct Solutions is a market leader in law firm and organization information management consulting and outsourcing. We are currently seeking candidates that have experience as a Facilities/ Hospitality Clerk to work at established client law firm in San Francisco, CA.

Vendor Direct Solutions is not a temp or recruiting agency. We are a full-time employer. Vendor Direct Solutions offers competitive salary and benefits, which includes 10 paid Holidays, Paid Time Off, Medical, Dental, Vision, Life Insurance, and 401(k).

The ideal candidate must be organized, have a strong sense of prioritization, and ability to multi-task. This position requires all candidates’ to have experience with facilities operations, vendor relations, and hospitality; including general office administrative duties when needed.

Job Responsibilities:

  • Planning, scheduling, and implementation of conference room setups.
  • Assist with coordinating special Firm events including cocktail receptions, workshops, training sessions, and client meetings.
  • Order and restock general office and kitchen supplies.
  • Keep Firm office/office spaces in professional appearance.
  • Coordinate with and manage various vendors to provide responsive facilities maintenance and repair.
  • Conduct daily walk through of space - noting any office maintenance needed.
  • Assist Facilities Manager with space planning including office moves and other construction matters.
  • Assist Facilities Manager with disaster prevention and recovery planning, fire drills, and emergency procedures.
  • Daily pickup and/or distribution of mail and packages.
  • Process USPS Mail, FedEx, and other courier-packages.
  • Occasional Reception duties as needed.
  • Assist with invoice coding, coding of Firm credit statements.

**The job duties listed above are not an exhaustive list of every task the candidate will perform, but are intended to provide a representative summary of the major duties and responsibilities. They may be required to perform additional, position-specific duties.

Job Qualifications:

  • Knowledge of general office facility maintenance.
  • Skilled in using xerographic (copy) equipment, including models for color and black & white copies.
  • Understanding of postal equipment, including standard shipping software.
  • Experience with video conferencing equipment, teleconferencing equipment, projection and wireless microphones.
  • Excellent communication skills, both verbal and written.
  • Keyboarding and windows PC skills.
  • Superior customer service skills.
  • Must be able to lift up to 50 pounds
  • Must be able to push, pull, bend, twist, and work standing up for long periods of time.
  • High school diploma or equivalent required; College degree preferred.
  • 2 years of related experience in the office services legal environment.

Vendor Direct Solutions, LLC

Vendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems. Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space. VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.


San Francisco, CA 94104 USA
San Francisco, CA