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Senior Executive Assistant (Secret Clearance Required)

Arlington, VA
  • Expired: 15 days ago. Applications are no longer accepted.
Job Description

VTG is seeking a Senior Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties, providing mission support in one or more functions or business areas within the Unmanned Task Force (UTF) Office. The UTF’s mission is to support the Navy’s mission to rapidly explore and field unmanned capabilities. This Executive Assistant (EA) position provides executive-level services, including office management, calendar, and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support.

This position will be 100% onsite at the Pentagon.


  • Manage office schedule and calendar of appointments for Senior Executive(s);
  • Create schedule-related products (schedule forecast, day card, day book);
  • Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;
  • Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;
  • Prepare Trip books with details and read-aheads;
  • Answer routine telephone calls, direct calls and take messages;
  • Greet and escort visitors – ensure visit requests and clearances are submitted;
  • Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;
  • Arrange for the delivery of outgoing mail/packages with the mailroom;
  • Draft, proofread, edit and coordinate correspondence;
  • Perform research and retrieve information from databases and other resources;
  • Maintain tracking records and filing systems; archive files;
  • Participate in meetings and events: may serve as recorder and may present position related information;
  • Assist in ordering supplies/equipment and arranging for office equipment repairs;
  • Draft documents such as instructions, spreadsheets, presentations and reports.


Required Skills:

  • Must have and maintain a DoD Secret clearance;
  • Must have a High School Diploma;
  • Ability to communicate effectively and concisely;
  • Ability to participate productively as a contributing member in a team environment;
  • Strong interpersonal skills;
  • Ability to be discreet and maintain confidentiality
  • Must have DoD experience
  • Proficient in the use of Microsoft Office and standard computer applications like Adobe Acrobat;
  • Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;
  • Prior experience and familiarity with Defense Travel System (DTS).

Preferred Skills:

  • Extensive knowledge of DoD organizational structure, mission, vision, culture, values, philosophy and operating principles;
  • Experience working independently, anticipating and adapting to changing mission requirements and priorities, and managing multiple tasks with minimal guidance;
  • Top Secret Eligible.

Benefits: Our comprehensive benefits include Healthcare, Dental, Vision, 401(k), Generous PTO, Paid Holidays, Education Assistance, Gym Reimbursement and More.

Company Description
VTG delivers force modernization and digital transformation solutions that expand America’s competitive advantage in the modern battlespace. Tracing our earliest roots to 1866, VTG has built a 150-year legacy of combining innovative technologies, deep domain knowledge, and advanced engineering and technical expertise with the agility needed to meet our Defense and National Security customers’ most challenging and dynamic mission requirements.

VTG provides full lifecycle engineering and sustainment for aerospace and defense platforms, C5ISR systems, and critical infrastructure across warfighting domains. Our capabilities maximize mission performance, increase efficiency, and reduce costs—ensuring the warfighter is equipped to dominate the battlespace now and for generations to come.

A right-sized, middle-market enterprise with a global presence, we are large enough to offer the capabilities of a tier-one systems integrator yet agile enough to be responsive to each customer’s unique needs. Guided by our core values—integrity, diversity, performance, innovation, and teamwork—we are committed to high job satisfaction for our team, and high performance for our customers.

Whether at sea, in the air, on land, or in cyberspace, VTG delivers Tomorrow’s Transformation Today.



Arlington, VA



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