Skip to Main Content
← Back to Jobs

Part Time Administrative Assistant

VIVO Growth Partners Columbus, OH
  • Expired: over a month ago. Applications are no longer accepted.

VIVO Growth Partners, a boutique HR & talent management consulting firm, is searching for an experienced Administrative Assistant to support its rapidly-growing business. The Part-Time Administrative Assistant is an administrative role that is not client-facing, but is crucial to the success of the business. This role will help the company by providing administrative support for all areas of the business.

You will be responsible for the following administrative support items:

  • HR compliance
    • Complete HR forms and templates on behalf of clients
    • Review and update employee files and ensure all files contain required information
  • New Hire administration
    • Create offer letters and initiate in electronic signature portals
    • Initiate background checks and drug tests and report results to HR Manager and HR Specialists
    • Add new employees to HRIS/payroll systems
    • Initiate new hire paperwork and ensure proper completion
    • Follow on-boarding process for each client and initiate steps as needed
  • Benefits administration
    • Ensure that new employees and dependents are added to, and terminated employees are removed from, each client’s benefit plans
    • Review and audit each client’s benefit invoices each month to identify any discrepancies
  • Employee separations
    • Assist with scheduling exit interview for HR Specialist and separating employee
    • Ensure separation process is followed for each employee who exits
    • Remove separating employees from HRIS/payroll systems following final payroll
  • Other administrative responsibilities
    • Respond to miscellaneous client requests that have been delegated by the HR Manager or HR Specialists
    • Manage client documents; ensure documents are scanned and filed as appropriate
    • Schedule meetings between clients and HR team
    • Keep HR Manager and HR Specialists updated on current status of all tasks/requests
  • Additional ad hoc requests as needed


You have the following experience (at a minimum):

  • Associate's degree preferred, preferably in a business-related field
  • 1-2 years of experience with some HR responsibilities (okay if it was a small part of another role)
  • Experience in an administrative role, managing multiple tasks with competing priorities is strongly preferred
  • Experience in smaller, fast-paced businesses is a plus


You have the following attributes and interpersonal skills:

  • Extremely organized, attentive to detail, and highly accurate in completing tasks
  • Ability to exercise appropriate judgment and effectively organize work and multitask
  • Willingness to pitch in - and be proactive to ask about - whatever support the team needs
  • Success being adaptable in a multi-faceted role in a fast-paced environment
  • Approaches challenges with a problem-solving mentality; seeks help and asks questions as necessary
  • Maintains composure and is professional and polished in all interactions internally and externally
  • Ability to build strong relationships with our team
  • Passionate about getting things right for our team and our clients
  • Ability to maintain a high degree of confidentiality internally and externally
  • Excellent customer service skills


You have the following technical skills:

  • Demonstrated strong verbal and written communication capabilities
  • Proficient in G-Suite (Gmail, Google Docs, Google Sheets, Google Slides)
  • Proficient in the Microsoft Office suite (Excel, Word, Outlook, Access)
  • Ability to quickly learn other systems or software:
    • Slack
    • Asana
    • DocuSign
    • HelloSign
    • Paylocity
    • Paycor
    • Others as needed


Why this is exciting for you!

  • We said it earlier, but we’ll say it again: this role is critical to the success of the team
  • This is an opportunity for you to be part of the foundational team of a fast-growing business!
  • We have a competitive compensation package
  • We offer (and encourage) a casual dress code and open work environment
  • You will have the ability to have some flexibility in hours and work remotely one day per week after initial evaluation period


Other things for you to know:

  • This position may require some travel within the central Ohio area; therefore, you must have a valid driver’s license and reliable transportation
  • You must be able to successfully pass a criminal background check and drug test
  • FLSA STATUS: Part-time, non-exempt employee
  • LOCATION: based in Columbus, OH at company HQ
  • TRAVEL: <10%, typically within the central Ohio region and rarely overnight
  • REPORTS TO: Human Resources Manager
  • DIRECT REPORTS: None

ABOUT VIVO GROWTH PARTNERS:

At VIVO Growth Partners, we help fast-growing businesses to develop their most important assets – their people. Our clients can focus on growing their business, because we are their partner for talent and HR needs.

OUR VALUES

  • Our relationships are genuine and built on honesty and respect.

  • Our team supports each other through hard work, fun, flexibility, and humor.

  • WE CARE: We’re passionate about building true partnerships with our people, our clients, and our community.

Founded in 2016, the VIVO Growth Partners team has grown quickly – in fact, we just
moved into brand new office space. On our team, you will work with clients across a variety of industries: tech, creative, real estate, and manufacturing, just to name a few. Our clients are often small/mid-sized businesses who are going through change. Being nimble and adaptable is key!

VIVO Growth Partners

Why Work Here?

Exciting opportunity to join a growing team that works with fun businesses!

Address

Columbus, OH
43215 USA