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Assistant to the Director & PR/Marketing Coordinator

Utah State University Logan, UT
  • Posted: September 07, 2019
  • Full-Time

The Nora Eccles Harrison Museum of Art (NEHMA) at Utah State University seeks a professional and experienced Assistant to the Director and PR/Marketing Coordinator to work in a small, team-based office environment. Reporting to NEHMA's Executive Director & Chief Curator, this position will provide administrative support to the director and to daily museum operations, including facilitating press and marketing efforts and managing a membership program. As part of a small team, this position will also be responsible for a wide variety of tasks to ensure operations run efficiently, and the ideal candidate will be able to effectively support a range of responsibilities in a fast-paced office setting.

+ Update public event calendars and manage social media platforms to promote Museum exhibitions and events. Work with staff to gather information about events and ensure it is shared in a timely manner. Coordinate with interns or staff who assist with these duties
+ Coordinate with Director and staff to draft press releases in a timely manner. Forward final press releases to USU Central PR/Marketing for review and dissemination. Serve as the Museum's press contact when needed
+ Work with Museum staff to draft and send a monthly newsletter using MailChimp. This does not require web design skills but does require attention to detail and a good understanding of NEHMA's marketing guidelines
+ Assist with processing memberships for the NEHMA membership program, including prompt drafting of thank you letters on behalf of the director, ensuring member benefits are honored, sending membership renewal reminders, and maintaining membership records
+ Assist with processing donor gifts, including drafting thank you letters, updating mailing lists and donor records
+ Serve as primary staff support for Director. Manage the director's calendar. Schedule and organize meetings, appointments, and events on their behalf. Update and Maintain NEHMA's shared calendar and associated email address for general inquiries
+ Serve as the receptionist by greeting office visitors as well as answering, screening, and routing telephone calls in a pleasant and professional manner
+ Act as Museum liaison for facility/maintenance work orders
+ Provide administrative support and guidance for NEHMA committees
+ Track all expense receipts and related data
+ Research and order office supplies and other Museum supplies as directed
+ Assist Administrative & Events Coordinator with facility, supply and scheduling requests for special events
+ Attend staff meetings, record minutes and distribute copies to all staff members. Work with Director to schedule and send reminders for upcoming meetings
+ Serve as secretary to the Museum Advisory Board. Schedule meetings, prepare documents, record minutes of meetings, and distribute information to Advisory Board members
+ Complete duties associated with the Museum Store including counting the cash drawer, managing store inventory via Clover system, and managing the donation box to ensure donations are deposited
+ Other duties as assigned

Minimum Qualifications

Either four years of relevant experience, an associate degree/technical training plus two years of relevant experience, or a bachelor's degree and at least one year of relevant experience is required.
Relevant experience includes creating press releases, public calendar postings, and/or marketing.

Preferred Qualifications

Bachelor's degree
Experience working in a non-profit, university or museum setting
Knowledge of USU systems, policies and procedures

Knowledge, Skills, and Abilities
+ Proficiency using Microsoft Office, in particular Word, Excel and PowerPoint
+ Strong written communication skills to regularly draft letters, press releases and calendar listings
+ Exceptional verbal and communication skills alongside a positive and professional disposition
+ Ability to handle sensitive/confidential business data and personal information
+ Self-driven with the ability to take feedback and direction
+ Experience with company workflow and financial software
+ Excellent organizational skills
Core Characteristics
+ Takes initiative
+ Enjoys working as part of a team
+ Extremely well organized and a self-described multi-tasker

Along with the online application, please attach:
1. Resume to be uploaded in the candidate profile
2. Cover Letter

Please do not attach cover letter to the candidate profile; you will be instructed to copy and paste your document later on in the application.

**Document size may not exceed 10 MB.**
Commensurate with experience, plus excellent benefits
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
The Nora Eccles Harrison Museum of Art was founded in 1982 with the ceramic collection of philanthropist and namesake Nora Eccles Harrison. The Museum has since expanded to include over 5,000 objects focused on Modernist and Contemporary works made in the western half of the United States. The core of the collection explores certain key art historical movements including Beat, Los Angeles Post-Surrealism, Santa Fe Transcendentalism, and Bay Area Abstract Expressionism. The Museum also collects and exhibits contemporary works that serve as snapshots of the current art scene thriving in many Western cities today. The Museum's ceramics collection continues to grow with ceramic acquisitions in the vessel tradition crafted by more than 400 artists. The Museum's collection has been formed largely through the support of the Marie Eccles Caine Foundation, Kathryn Caine Wanlass Foundation, Fredrick Quinney Lawson Foundation, and the Lawson Foundation.
Utah State University (USU) was founded in 1888 and is honored to be Utah's land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 28,000 students (25,000 undergraduates and 3,000 graduate students) on the Logan main campus, four regional campuses, two USU Eastern campuses, and 28 centers throughout the state. USU offers 162 undergraduate majors, 153 graduate programs, and a variety of innovative stackable associate and certificate credentials. The 2018 rankings from Washington Monthly ranked USU as one of the top 30 national Universities and the 5th best public national university in the nation. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found at: https://www.usu.edu/about/at-a-glance/.

A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.

The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region. Additional information about Logan can be found at: http://www.loganutah.org/visitors/about_logan/index.php.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement (https://www.usu.edu/president/missionstatement/). USU is an AA/EO employer and does not discriminate based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law. Learn more at https://equity.usu.edu/. USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program. Additional information can be found at: http://www.usu.edu/provost/faculty-life/dual-career-assistance.cfm.

Requisition ID: 2019-1921
Street: 8800 Old Main Hill
Job Classification: Non-Exempt
Name: Provost
Name: Art Museum

Utah State University

Address

Logan, UT
84321 USA

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