Corporate Support Specialist II

Corporate Support Specialist II

Department: People Services

Supervisor: Director of Operations

Status: Full-Time, Non-Exempt

SUMMARY:

The Corporate Support Specialist II (CSSII) provides operations support across the Foundation. It is a multi-faceted support position, requiring an ability to support internal and external customers, manage administrative projects and provide functional back-up to the team. Organization, dependability, communication and analytical skills are vital to this position. 

BEHAVIORAL EXPECTATIONS:

• Follows the principles of the Foundation's core values:
  
  • Trust
  • Respect
  • Integrity
  • Commitment
• Motivated to contribute to the success of the Foundation
• Communicates effectively
• Adaptable
• Curious
• Teaches through example and service
• Practices professional curiosity and desire to learn
• Maintains confidentiality 
• Works safely

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide operations support across multiple departments
• Records management
• Archiving projects
• Expenses
• Review and distribute incoming emails and faxes
• Coordinate meetings through scheduling, room reservations, and materials preparation
• Maintenance and organization of office area
• Supplies and equipment management
• Utilize office technology and equipment
• Act as primary backup for key facilities, safety, and HR functions
• Utilize verbal and written skills to produce, edit and contribute to documentation and communication
• Learn and utilize systems and tools to contribute to department projects
• Perform other office duties in support of Foundation departments and staff as assigned by the Director of Operations

OTHER DUTIES AND RESPONSIBILITIES: 

• Provide Operations Team cross-coverage
• Contribute to the training and education of partners and staff
• Participate in ongoing training, education and staff meetings
• Perform other duties as assigned

COMPETENCIES AND EXPERIENCE:

• Knowledge of or ability to learn basic accounting principles and mechanics required
• Excellent verbal and written communication skills, and the ability to proofread documents
• Self-directed
• Strong attention to detail, accuracy, and effective organizational skills
• Dependable
• Ability to learn and utilize industry practices to perform operation duties
• Exceptional interpersonal skills, proven ability to work collaboratively as part of a team in a deadline-driven environment
• Able to improvise, multi-task and prioritize in a fast-paced environment with shifting priorities while maintaining composure 
• College degree and 2-4 years of experience in a similar position preferred
• Working knowledge of Microsoft Office Suite and knowledge of Adobe Acrobat

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• This job is conducted in an office work environment, sitting most of the time
• Approximately 90% of this position's duties require use of a computer
• Must be able to exert up to 20 lbs. of force occasionally 
• Minimal travel may be required

Compensation: $21.50/Hour